Executive Secretary

At least 3 years of experience as an Executive Secretary to senior leader.

Bachelor’s degree in Secretarial Studies, Business Management, or a related field.

Excellent command of English, both spoken and written, is essential.

Strong organizational, interpersonal, and time management skills with the ability to multitask and prioritize effectively.

Proactive, detail-oriented, and adaptable in a fast-paced, dynamic work environment.

Tech-savvy, with proficiency in digital tools (Microsoft Office Suite, Google Workspace, online scheduling platforms).

Flexibility to travel as needed to facilitate executive-level support and cross-functional collaboration.

Act as a trusted partner to the Director, supporting the smooth execution of daily priorities, strategic tasks, and confidential matters.

Coordinate and manage the Director’s calendar, including scheduling internal/external meetings, appointments, and business travel arrangements.

Prepare meeting materials, take accurate minutes, and ensure follow-up on action items.

Organize, maintain, and safeguard important documents, such as correspondence, contracts, presentations, and other company records.

Provide timely reminders of key deadlines, deliverables, and strategic milestones to support effective decision‑making.

Serve as a professional liaison between the Director and key stakeholders, representing the Director in internal and external interactions.

Continuously seek ways to improve workflow, communication efficiency, and overall support to enhance leadership productivity.

Hastari Corp is the brainchild of its founders who were passionate about creating a workspace for high demonstrated experts and passionate millennia ls. Our business ranges from Construction, Property & Real Estate, Mining, Oil and Gas, Agriculture, Farm, IT to Investment. We are crafting excellence in every industry we touch.