Executive Assistant

Role Summary

UMG Indonesia is seeking a highly organized, proactive, and trusted Executive Assistant to support the Managing Director. This role is critical in ensuring seamless day-to-day operations, enabling leadership to stay focused on strategic priorities while maintaining strong coordination across internal and external stakeholders.

• Manage complex calendars, scheduling meetings, travel, and key engagements for the Managing Director and Executives of UMG with precision and foresight.
• Act as a central point of coordination between the Managing Director and internal teams, regional/global stakeholders, and external partners.
• Coordinate meetings and leadership sessions.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Organize business travel, events, and executive-level engagements efficiently.
• Streamline administrative processes and identify opportunities to improve workflow and productivity.

• At least 5 years of experience in an Executive Assistant or similar role, preferably supporting senior leadership.
• Discreet, professional, and dependable, with high standards for quality and confidentiality.
• Exceptional time and task management, project coordination, and multitasking abilities.
• Thrive in fast-paced environments and capable of working under pressure independently.
• Proven ability to build strong relationships with stakeholders at all levels and across the region.
• Solid organizational and prioritization skills.
• Self-motivated, resourceful and proactive.
• Business and tech-savvy, and comfortable with digital tools and systems.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) / Google Workspace.