Administrative Officer

Join our global company and unlock limitless opportunities as you collaborate with a diverse and talented team. Together, we redefine success, inspire innovation, and create a world of endless possibilities.

• 1. Budget Control Support
  • Assist in monitoring budgets for Sales & Marketing activities.
  • Track expenses and maintain budget recap files.
  • Support preparation of budget usage reports.
  • Help ensure spending aligns with approved budgets.
• 2. Procurement-Related Admin Tasks
  • Handle procurement admin documents such as PO, invoices, and vendor data.
  • Coordinate with vendors and internal teams for document completion.
  • Maintain organized procurement and payment records.
  • Support follow-up on procurement and payment status.
• 3. Finance Support for Sales & Marketing
  • Prepare and check finance documents related to Sales & Marketing activities.
  • Support reimbursement, invoicing, and payment submission processes.
  • Coordinate with Finance team for approvals and clarifications.
  • Ensure completeness and accuracy of finance documentation.
• 4. General Administrative Support
  • Maintain well-organized digital and physical files.
  • Support ad-hoc admin and reporting tasks as required.
  • Assist team with daily administrative needs.

• Experience
  • 1–3 years experience in admin, finance admin, procurement admin, or related roles.
  • Experience supporting Sales & Marketing teams is a plus.
• Skills & Competencies
  • Basic to intermediate understanding of budget control and expense tracking.
  • Familiar with procurement administration (PO, invoices, vendor documents, payment tracking).
  • Able to support finance administration for Sales & Marketing activities.
  • Proficient in Microsoft Excel / Google Sheets (basic formulas, tracking, recap).
  • Detail-oriented, organized, and accurate in documentation.
  • Able to handle multiple admin tasks with deadlines.
• Soft Skills
  • Good communication and coordination skills.
  • Responsible, reliable, and proactive.
  • Able to follow SOP and work with supervision.
  • Willing to learn and adapt quickly.
• Other Requirements
  • Basic understanding of finance and procurement processes.
  • Comfortable working with numbers and documents.
  • High integrity and attention to detail.

• Minimum D3 / S1 in Accounting, Finance, Business Administration, or related fields.