Facility Management - Administration & Operations Support

Job Title

Facility Management - Administration & Operations Support (Jakarta)

Provide administrative and operational support across multiple Facilities Management accounts, ensuring the timely processing of invoicing, vendor documentation, payment requests, reporting, and contract administration activities. This role plays a critical part in supporting the day-to-day business operations of the Facilities Management team and ensuring smooth coordination between internal stakeholders, clients, vendors, and finance teams.

• Manage customer invoicing, supplier invoices, payment requests, purchase orders, and related documentation through internal systems, ensuring accuracy and timely processing.
• Support contract administration activities including document management, record maintenance, compliance tracking, client correspondence, and account-related reporting.
• Coordinate with vendors, clients, finance teams and facilities management stakeholders to ensure smooth execution of operational and administrative processes.
• Maintain trackers, databases, reports, and account documentation while ensuring information is accurate, organized, and readily accessible.
• Provide general administrative support including office supplies procurement, scheduling support, document preparation, expense coordination, and ad‑hoc operational requirements across multiple FM accounts.

• Bachelor's Degree (S1) in Business Administration, Management, Accounting, Secretary, Finance, Human Resources, Architecture or a related discipline.
• Minimum 1–3 years of experience in administration, operations support, finance administration, facilities administration, or a similar support function.
• Experience handling invoicing, payment requests, purchase orders, vendor documentation, or contract administration is highly preferred.
• Strong attention to detail with excellent organizational, multitasking, and time‑management skills.
• Good written and verbal English communication skills, with the ability to coordinate with regional stakeholders, participate in meetings, and prepare professional business correspondence.

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community – it means we go way beyond than just talking about it – we live it. If you want to live it too, join us.