Sampoerna Academy - Operations

Operational Responsibilities

• Arrange room/facilities for schedule and availability in coordination with Academic
• Manage facility/venue renting procedures with third parties, controlling schedule and venue availability to maximize revenue
• Manage outside vendors such as canteen and FB vendor on a daily basis and for certain events
• Arrange school shuttle bus for daily schedule and other needs for school and office
• Arrange operational car & taxi based on needs and priority
• Provide and arrange school and office daily needs (ATK, water, etc.)
• Support Academic team for providing material needs in every term
• Provide and arrange students’ needs daily (books, uniform via SASHOP, meals via catering vendor)
• Arrange travel: airplane & hotel for any business trip requested by academic or under GA Budget
• Create transactions in Oracle system:
  Purchase Request, Reimbursement & Cash Advance Request, Travel Allowance and realization
• Handle other administrative needs and other non‑daily services for school & office

• Maintain building facilities to provide comfort and appropriateness in coordination with Engineering and vendor
• Manage cleaning outsource services and ensure cleanliness standards
• Manage security cleaning outsource services and ensure security and safety standards and asset protection
• Manage other outside vendors (pest control, pool, elevator) to provide service and ensure facilities are maintained and working per school standards and safety
• Plan and monitor maintenance schedule in coordination with engineering
• Conduct daily walk‑around in all property areas to ensure everything is in place per “PATROL” system application and standard, and follow up any issue and ensure resolution
• Resolve complaints, problems, and requests related to building and facilities

• Take good care of stocks, inventory, and other equipment; maintain inventory and supplies for daily operation
• Conduct stock opname process monthly in coordination with finance and ensure stock vs inventory system balance
• Control budget vs actual on daily operation when creating PR on the system
• Assist Academic to create PR, RM and CA on the system

• Minimum Diploma/Bachelor in any field
• Minimum 1 year working experience with educational institutions or comparable organizations
• Good communication, positive person, attention to detail, ability to juggle multiple priorities and maintain clear documentation
• Knowledge and experience in operation process and administration, especially on School Operation process
• Skill and knowledge in administration and inventory, and familiarity with inventory system software
• Knowledge and experience in Building and Facilities Maintenance
• Ability to operate Ms. Office (Excel, Word)
• Ability to work creatively and analytically in a problem solving environment
• Willing to work together as a team, and minimum supervision when needed