Sampoerna Academy - Operations

Job Description Arranging School daily operation services:

• Room/facilities arrangement for schedule, availability in coordination with Academic
• Managing facility/venue renting procedure with third partied (controlling the schedule and venue availability to maximize revenue)
• Managing outside vendor such canteen and FB vendor on daily basis and on certain event
• School Shuttle Bus arrangement for daily schedule and other needs for school and office
• Operational car & taxi arrangement for schedule based on needs and priority.
• Providing and arranging school and office daily needs ATK, Water, etc.
• Supporting Academic team for providing material needs in every terms.
• Providing and arranging students’ needs daily books, uniform in SASHOP and meals (catering) in coordination with catering vendor.
• Travel Arrangement: arranging airplane & hotel for any business trip requested by academic or under GA Budget.
• Create transaction in Oracle system:
  Purchase Request, Reimbursement & Cash Advance Request, and Travel Allowance including the realization.
• Other administrative needs and other non-daily services for school & office

• Maintaining building facilities to provide comfort and appropriateness in coordination with Engineering and vendor.
• Managing cleaner outsource in providing services and making sure the cleanliness of building and facility in standard.
• Managing security cleaner outsource in providing services and making sure the security and safety in standard and making sure all asset safe.
• Managing other outside vendor (pest control, pool, and elevator) to provide service and make sure all the facility maintains and working in accordance with school standards and safety.
• Plan and monitor maintenance schedule is in place in coordination with engineering.
• Doing daily walk around in all property area to make sure all-in place in accordance with “PATROL” system application and standard and follow up any issue and making sure it will be fixed.
• Resolving complaints, problems, and requests related with building and facilities.

• Take good care of stocks, inventory, and other equipment. Maintain inventory and supplies for daily operation.
• Doing Stock Opname process on monthly basis in coordination with finance and make sure stock vs inventory system are balance.
• Controlling budget vs actual on daily operation when creating PR on the system
• Assisting Academic to create PR, RM and CA on the system.

• Minimum Diploma/Bachelor in any field.
• Minimum 1yearworking experience with educational institutions or comparable organizations.
• Have good communication and positive person, attention to detail, ability to juggle multiple priorities and maintain clear documentation
• Have knowledge and experiences on Operation process and Administration, especially on School Operation process.
• Have skill and knowledge on administration and inventory, and also familiar with the system software of inventory
• Have knowledge and experiences on Building and Facilities Maintenance
• Able to operate Ms. Office (Excel, word)
• Ability to work creatively and analytically in a problem solving environment
• Willing to work together as a team, and minimum supervision when needed

Available to start immediately.