Personal Assistant to Board of Directors

Personal Assistant to the Board of Directors

Job Description

Calendar & Schedule Management – Manage and coordinate the Board of Directors’ schedules, appointments, and travel itineraries. Prioritize activities and ensure scheduling runs smoothly without conflicts.

Communication & Coordination – Serve as the main liaison between the Board and internal/external stakeholders. Draft, review, and manage professional correspondence such as emails, memos, and letters.

Meeting Preparation & Documentation – Prepare meeting materials (presentations, reports, briefing documents). Take clear and comprehensive Minutes of Meeting (MoM). Track follow-ups and ensure timely execution of action items.

Administrative & Document Management – Organize and secure confidential company and executive documents. Handle administrative tasks including filing, approvals, and internal documentation.

Project Support & Monitoring – Assist the Board in monitoring progress of ongoing initiatives. Provide regular updates, reminders, and escalates issues when necessary.

Travel & Event Coordination – Arrange domestic and international travel, including tickets, accommodation, and itineraries. Support executive events, business trips, and external engagements.

Executive & Personal Assistance (as needed) – Provide personal support that helps improve the Board’s efficiency and productivity.

Confidentiality & Professionalism – Maintain strict confidentiality regarding sensitive company and executive information.

Requirements

Hard Skills – Min. 1 year of experience as a Personal Assistant, Executive Assistant, or similar role. Strong skills in organizing, scheduling, and task prioritization. Proficient in Microsoft Office and Google Workspace. Able to produce clear, structured Minutes of Meeting. Basic analytical skills for preparing summaries and reports. English proficiency is a plus.

Soft Skills – Highly organized, detail‑oriented, and reliable. Proactive, responsive, and able to manage tight deadlines. Strong interpersonal and communication skills. High level of discretion, integrity, and trustworthiness. Able to multitask and work effectively under pressure. Professional and positive attitude.