Executive Assistant; Onsite

Position Title

Executive Assistant (Onsite)

Central Park, Jakarta, Indonesia (Onsite)

Full‑time

Virtual Staff Australia Pty Ltd

Virtual Staff Australia is a Sydney‑based outsourced staffing provider that helps Australian businesses grow by connecting them with dedicated, high‑performing professionals located in Indonesia.

• Manage email inboxes and prioritise communications
• Coordinate calendars, appointments and scheduling
• Handle administrative phone calls and correspondence
• Prepare documentation
• Conduct follow‑ups
• Provide bookkeeping and Xero administration support where required

• Maintain and clean mailing lists
• Build and segment databases
• Apply CRM updates
• Schedule newsletters and email campaigns
• Coordinate approved business communications

• Schedule and publish approved content across Linked In, Facebook, Instagram, You Tube, You Tube Community and Google Business Profile
• Manage content calendars and publishing schedules

• Update Word Press websites
• Upload blogs
• Manage internal links
• Update metadata and SEO‑related content
• Support content publishing

• Create graphics, thumbnails and templates using Canva
• Maintain digital asset libraries
• Support marketing workflows

• Organise video assets
• Create clips
• Add captions and subtitles
• Upload and publish videos
• Maintain content libraries

• Maintain strict confidentiality, follow security procedures, protect business information and handle data in accordance with company requirements

• Female/Male
• Maximum age: 30 years
• Minimum education:
  
  Diploma 3
• Minimum 2 years of experience in the related field
• Must be fluent in English
• Minimum two years of administrative or executive assistant experience
• Excellent English communication skills
• Microsoft 365 proficiency
• Strong organisational skills
• Ability to work independently
• Experience with Word Press, Xero, Canva, social media tools and video editing is advantageous

• Organised, proactive, professional, reliable, accountable, detail‑oriented and customer‑focused

Full‑time onsite role based in Central Park, Jakarta. Work directly with Australian businesses and receive ongoing training and career development opportunities.

• Responsiveness
• Accuracy
• Timely task completion
• Quality of support
• Professionalism
• Compliance with company policies