Legal Resolution & Operational D&L Assistant Manager

Job Summary

Responsible for providing administrative and operational support to the Central Legal Department by managing legal document filing, coordinating document signatories, maintaining filing systems, handling office administration and logistics, processing vendor payments, and supporting travel and administrative arrangements to ensure smooth and efficient legal operations.

• Monitoring and maintaining filings for legal documents, including processing signatories.
• Maintaining filing systems in both virtual data rooms and physical filing rooms.
• Monitoring and preparing legal documents requested to be borrowed by other divisions.
• Procuring and maintaining office supplies such as printer ink, stamp duty, and stationery.
• Preparing reports on office supply logistics.
• Processing and following up on payment requests for legal counsel, notary, and other vendors.
• Assisting the Central Legal Head with business trip itineraries and administration (ticketing, accommodation, UMPD, and reporting).
• Assisting central legal personnel with borrowing service cars, requesting taxi vouchers, and booking meeting rooms.

• Bachelor's degree in Administration, Law, Management, or other related disciplines.
• Minimum five years of experience in administrative support, preferably in a Legal Department or corporate environment.
• Fresh graduates with strong administrative skills are welcome to apply.
• Strong organizational and document management skills with high attention to detail.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and document management systems.
• Experience handling physical and electronic filing systems.
• Good administrative, coordination, and multitasking skills.
• Ability to maintain confidentiality when handling legal and corporate documents.
• Good communication and interpersonal skills.
• Ability to work independently as well as collaboratively in a team.
• Fluency in English, both written and verbal, is an advantage.