Contract Management, Office Administrator​/ Coordinator

Job Description

• Manage and maintain contract documentation to ensure all agreements are properly filed and easily accessible.
• Monitor contract validity periods and provide timely reminders for renewals, extensions, and terminations.
• Maintain and update the contract database and tracking system accurately.
• Support the Contract Management team in preparing contract documents, cover sheets, and administrative forms.
• Coordinate with internal stakeholders to collect required documents and follow up on contract progress.
• Ensure all required supporting documents are complete before the contract review process begins.
• Prepare periodic reports on contract status, pending requests, and contract expiration.
• Maintain contract records in accordance with company policies and document retention procedures.
• Assist in scheduling meetings and documenting minutes related to contract discussions when required.
• Perform other administrative tasks to support the Contract Management function.

• Bachelor's degree in Business Administration, Management, Law, or a related field.
• 1–3 years of experience in administration, contract administration, document control, or a similar role.
• Proficient in Microsoft Office (Excel, Word, and PowerPoint).
• Experience using Google Workspace (Google Sheets, Docs, Forms, and Drive).
• Familiarity with document management systems or contract management systems is an advantage.
• Strong data entry and document organization skills.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Proactive, responsible, and able to work both independently and collaboratively.
• High integrity in handling confidential documents.