Property Operations Superintendent

About the role

We are a Holding Company in the process of establishing a new subsidiary within the Property Business. We are seeking a Property Operations Superintendent who will take full ownership of the end-to-end setup, coordination and operational execution during the establishment and early operational phase.

This role serves as the primary point of coordination across functions with a strong emphasis on finance and accounting oversight, while also managing administration, project coordination, regulatory follow-up, and cross-stakeholder execution. The Property Operations Superintendent will work closely with Management and act as a key driver to ensure readiness, compliance and operational continuity.

Asset Acquisition & Onboarding:
Coordinate the onboarding of newly acquired property assets, including document collection, asset status review, and transition into the company’s reporting system.

Subsidiary Establishment & Corporate Administration:
Support the establishment of subsidiaries or asset-holding entities, including coordination with notaries, consultants, finance/accounting teams, and authorities.

Permit, Licence & Regulatory Coordination:
Manage and monitor permits, licences, approvals, registrations, and regulatory requirements for asset development and operations.

Project Administration & Timeline Control:
Monitor project progress, timelines, key milestones, handover, and outstanding issues to ensure alignment with management targets.

Budgeting, Cost Control & Cashflow Monitoring:
Prepare and monitor budgets, track spending, control costs, and monitor cashflow for project, pre-operational, and operational activities.

Invoicing, Payment & Finance Coordination:
Coordinate invoicing, payments, vendor billing, receivables/payables, tax documents, and audit-supporting documents with finance/accounting teams.

External Stakeholder Liaison:
Act as the main coordination point with notaries, consultants, auditors, banks, authorities, vendors, contractors, tenants, and service providers.

Operational Readiness:
Ensure the asset is ready to operate, including legal documents, permits, SOPs, utilities, vendor arrangements, insurance, handover documents, and reporting structure.

Risk, Compliance & Issue Management:
Identify and monitor risks related to legal, regulatory, tax, finance, project timeline, cost, vendor performance, and operational readiness.

Management Reporting:
Prepare regular reports on asset status, permits, project timeline, budget, cashflow, vendor progress, key risks, issues, and next steps.

Bachelor’s degree in Accounting, Finance, Business Administration, Project Management or a related field.

Minimum 5 years of relevant experience in property operations, property development, asset management, project coordination, construction/project administration, or a similar project-based environment.

Experience in asset onboarding, corporate administration, subsidiary or entity setup, permit/license coordination, and regulatory follow-up is preferred.

Good understanding of budgeting, cost control, cashflow monitoring, invoicing, payment coordination, and basic accounting/finance administration.

Familiar with project management, timeline monitoring, vendor/contractor coordination, handover preparation, and operational readiness processes.

Strong ability to coordinate with internal teams and external parties, including notaries, consultants, auditors, tax advisors, government authorities, vendors, contractors, and service providers.

High attention to detail, proactive mindset, and ability to identify administrative, financial, regulatory, and operational risks.

Proficient in Microsoft Office, particularly Excel for budgeting, tracking, reporting, and monitoring purposes.

Good command of English, both written and spoken.

At PT Samindo Resources Tbk', we are committed to fostering a collaborative and supportive work environment that enables our employees to thrive. We offer a competitive salary, comprehensive benefits package, and opportunities for professional development and career advancement. Our focus on work-life balance ensures that our employees can maintain a healthy lifestyle and achieve their personal goals.