Brand Admin - Fresh Beauty; Daily

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific, supporting more than 120 luxury beauty brands, including Aveda, Bvlgari, Calvin Klein, Diptyque, Hermès, La Prairie, Montblanc, and SK-II. The company collaborates with LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry to deliver integrated retail, online commerce, consumer marketing, and supply chain solutions across 15 markets.

Fresh Beauty is a sensorial beauty brand that delivers high‑efficacy products with exceptional textures and scents. Launched in 1991, the brand offers skincare, lip care, bodycare, and fragrance worldwide.

• Administration
  • Generate warehouse inventory stock report based on SAP requests.
  • Order and manage 3rd‑party delivery courier for brand requirements (e.g., product shipments to KOL, Sephora, partners) and update relevant parties.
  • Generate monthly report for retail sales by value and quantity by SKUs for all stores.
  • Generate monthly report for GWP and sample usage.
  • Create sales order and delivery order for product sales in SAP System to all stores.
  • Create sales order and delivery order for testers, GWP, samples, training tools, event/animation tools, barter product, and product seeding based on requirements.
  • Support notification to partners on sellable and non‑sellable estimated arrival to secure timely GR in Sephora.
  • Create purchase order product request and Esker for sales, marketing, training, and visual merchandising.
  • Support brand and finance in following up document submission to ensure timely payment.
  • Create sales order and delivery order for returns from store (based on PO) to warehouse by SAP System and arrange pick‑up schedule.
  • Create sales order and delivery order for adhoc returns from store (e.g., missing label, store rejects) and support follow‑up process until products are accounted by warehouse.
  • Follow up and track delivery schedule from warehouse to all stores and all parties.
  • Check inbound schedule for selling product, tester, GWP, sample, AOG, etc., and verify SKU, quantity and price between invoice and PO in SAP.
  • Create new vendor registration (BA, KOL, VMD, EO, etc.) and new channel registration; support monitoring approval process and document completion.
  • Deliver quality hampers wrapping based on brand guideline; training will be provided.
• Ad‑hoc Projects
  • BPOM sticker management.
  • Travel itinerary and booking for business trips for all team members.
  • Recap, order, monitor store tools and products in the office.
  • Support basic printing requests to third party (e.g., training sheet, wobblers, brochures); design and guideline provided.

• Minimum 3 years of experience in administration; beauty/fashion/FMCG experience is a plus.
• High proficiency in Microsoft Office and SAP.
• Excellent time‑management skills and strong attention to detail.
• Self‑starter and highly driven individual.
• Strong communication skills and ability to work within a dynamic team.
• Ability to engage effectively and manage multiple internal and external stakeholders.
• Willingness to work on a schedule of 2 days per week.

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Note to staffing agencies
Please DO NOT contact LUXASIA’s employees or Talent & Excitement team to present candidates for our roles. Only agencies with a signed agreement may submit candidates.