Document Management Specialist

We are HCLTech
, one of the fastest-growing large tech companies in the world and home to 219,000+ people across 54 countries, supercharging progress through industry-leading capabilities centered around Digital, Engineering and Cloud.

The driving force behind that work, our people, are diverse, creative, and passionate, raising the bar for excellence on a regular basis. We, in turn, work hard to bring out the best in them as we strive to help them find their spark and become the best version of themselves that they can be.

If all this sounds like an environment you’ll thrive in, then you’re in the right place. Join us on our journey to advancing the technological world through innovation and creativity.

Role Overview

The Document Management Specialist Engineer will be part of a dedicated team responsible for implementing a new archive solution at TKP, configuring Docuware, and supporting the migration from eDocs. This role involves technical configuration, integration support, and ensuring compliance with operational and regulatory requirements.

Key Responsibilities

• Archive Service Development: Design and implement the archive document service to ensure operational readiness by April 1, 2026.
• Docuware Configuration: Set up roles, permissions, data models, retention policies, workflows, and fund separation.
• Integration Support: Collaborate with teams to integrate Docuware with:
• Output Service
• Input Management
• Participant, Employer, and Employee Portals (Panorama and Paspoort)
• Migration Assistance: Support data migration and cleansing to ensure smooth transition and cost optimization.
• Fund Transition: Facilitate migration of each fund to the new archive.
• Compliance & Security: Ensure adherence to TKP’s security and regulatory standards.
• Documentation & Reporting: Maintain technical documentation and provide regular progress reports.

Required Skills & Qualifications

• Bachelor's degree in computer science, Information Systems, or related field.
• 3–5 years of experience in document management systems (eDocs and Docuware experience preferred).
• Strong understanding of document lifecycle, metadata, and retention policies.
• Experience with system integrations and APIs.
• Familiarity with migration strategies and data cleansing.
• Excellent communication and stakeholder management skills.
• Knowledge of scripting (Power Shell, Python) for automation is a plus.
• Knowledge of Dot Net Core 8/10 for service integration or Java/Springboot/Rest API service integration will be a plus

Why Us?

• We are one of the fastest-growing large tech companies in the world, with offices in 50+ countries across the globe and 219,000 employees
• Our company is extremely diverse with 165 nationalities represented
• We offer the opportunity to work with colleagues across the globe
• We offer a virtual-first work environment, promoting a good work-life integration and real flexibility
• We are invested in your growth, offering learning and career development opportunities at every level to help you find your own unique spark
• Life insurance
• Private medical care
• Multi Sport Card
• Subsidy for glasses
• Subsidy to language courses
• Christmas and holiday bonuses
• Clear career path in a growing multinational organization