Administrative Assistant

Overview

ND Health and Human Services invites applications for an Administrative Assistant in the medical records department of North Dakota State Hospital (NDSH) in Jamestown, ND. The role requires strong organization, attention to detail, and a proactive mindset to ensure accuracy, confidentiality and smooth operation.

• Maintain and update client records, process disclosures through electronic health record (EHR) systems and ensure privacy compliance (Federal Rule 42 CFR Part 2 and HIPAA).
• Convert paper client charts into electronic records and perform chart audits.
• Manage records according to retention schedules, determine when files are ready for destruction and meet accreditation and licensing standards.
• Multitask while staying focused on accuracy, meet deadlines, adapt to shifting priorities and keep a clear view of the big picture while handling details.

• Associate’s degree in business or office related functions AND one (1) year of office support, clerical or secretarial professional work experience.
• OR high school diploma or equivalent AND two (2) years of office support, clerical or secretarial professional work experience.
• Course work in a vocational office support or closely related program may substitute for work experience on a year for year basis if it provided the knowledge and skills required.
• Medical coding experience is.

Exceptional health insurance and retirement benefits, continued learning and career enhancement, tuition reimbursement and continuing education formats (in-person and online).

Onsite in Jamestown, North Dakota at the ND State Hospital. Blended workplace model available.

Your resume should demonstrate how you meet the minimum qualifications as posted. All application material must be received on or before the closing date by 11:59 pm
. Applicants must be legally authorized to work in the United States. This role does not offer sponsorship.

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment. The State of North Dakota prohibits smoking in all places of state employment.