Legal Support Specialist

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In this public service position, Legal Support Specialists provide skilled paralegal/legal administrative support work to one or more attorneys in the District Attorney's Office in the prosecution of criminal, traffic, civil forfeitures and juvenile court proceedings. They independently manage prosecution files, maintain confidentiality and sustain communication to other parties for efficient handling of cases. Legal Support Specialists work under limited supervision in an often high-pressure, fast paced work environment and are required to be courteous, cooperative and respectful at all times.

• Receive and review arrest reports from law enforcement agencies for accuracy and completeness for prosecutors to make charging decisions.
• Enter arrest, person and case information into a case management database (PROTECT).
• Request additional information from law enforcement agencies when needed.
• Assist attorneys in preparing and organizing various correspondence, court documents, pleadings and other materials from verbal and/or written instructions utilizing PROTECT templates within statutory time limits.
• Prepare discovery and billing for defense.
• Answer questions received from defense attorneys, law enforcement agencies, other offices and the general public and refer them to the attorney if necessary.
• Testify in court regarding contacts with victims, witnesses and/or discovery issues when necessary.
• Provide overall responsibility of case management for the assigned staff attorneys to ensure the attorneys' cases are managed accurately and timely.
• Provide backup for other support specialists and administrative professionals as needed.
• Perform other general typing and legal office work as needed.
• Coordinate scheduling and rescheduling of court hearings through the Clerk of Courts office, with defense attorneys and other case parties.
• Review, update and maintain prosecution electronic files in PROTECT, including eFiling Queue documents.
• Maintain case calendar and ensure important dates and deadlines are met.

• Knowledge of legal procedures and terminology, modern office methods and practices, and departmental programs, operations and policy.
• Ability to establish and maintain cooperative working relationships with attorneys, courts, other professional offices and the public in a professional manner; maintain safeguards for privileged, confidential and sensitive information.
• Ability to perform repetitive and moderately complex legal secretarial work, understand and follow statutes, laws and regulations, utilize Office applications (Word, Excel, Outlook, Adobe Pro, , etc.) and office equipment; plan, prioritize, manage time and workload; type neatly; maintain case calendar and ensure deadlines; remain professional with upset individuals; maintain attendance; perform other clerical tasks as assigned.
• Excellent communication and time management skills, typing ≥ 50 net words per minute (55+ preferred); commitment to county safety and risk management efforts.

• Associate degree as Paralegal/Legal Secretary, Administrative Professional, Office Support Specialist or related degree.
• Three (3) or more years of office/clerical experience in the legal field, or equivalent combination of training and experience.
• Background check and FBI fingerprinting required; cost covered by Rock County.

• Ability to sit, stand and walk for periods of time.
• Ability to exert up to 20 pounds of force occasionally or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects.

• Copiers, printers, scanners, shredders, telephone system.
• Computers, laptops, internet and software (Word, Excel, Outlook, PROTECT, eFiling).
• Work primarily inside office, some in on‑off site storage rooms.

• Salary:
  Pay grid 2023, 14 steps. Salary will be set according to classification and experience.
• Health, dental and vision insurance with employer 90% premium coverage.
• Retirement (Wisconsin Retirement System); employee and employer contributions.
• Paid holidays, vacation, sick leave as per county policy.
• Employee Assistance Program, free parking, wellness resources.