Administrative Assistant

It's a great feeling to work for a company that does so much good for others around the world!

Academic Req:
Required
- High School diploma or GED

Work Experience:

Required
- One year of clerical support in an office environment. Prefer Associate or Bachelor's degree, bilingual (Spanish), experience in office management, and knowledge of Head Start administrative functions.

• 1. Protect the physical and mental health and safety of our children and no child is left alone or unsupervised while under our care. (HSPPS §1302.90)
• 2. Follow appropriate practices to keep children safe during all activities, including reporting at a minimum suspected or known child abuse and neglect, appropriate supervision of children at all times; and all standards of conduct. (HSPPS §1302.47, §1302.90)
• 3. Support the provision of ongoing monitoring results, data on program and school readiness goals, and other information to the governing body (HSPPS §1301.2)
• 4. Support and participate in staff development, including completion of minimum training requirements as specified in state and federal standards (HSPPS §1302.91, §1302.92), continuing professional development, and staff wellness initiatives.
• 5. Ensure the Head Start Directors' calendars is accurate and current.
• 6. Acknowledge inquiries to the grant area's main office within the same business day.
• 7. Review correspondence and program documentation (e.g., meeting minutes) for correct grammar and formatting using the established branding.
• 8. Produce reports, as determined by ongoing oversight data, for the grant area's delivery on a semi-annual basis and deliver to executive leadership and policy council.
• 9. Requisition invoices within 24 hours of receipt.

• 1. Provide word processing and administrative support for grant area leadership, policy council, center leadership, parent committees, and other agency needs.
• 2. Maintain record keeping system and form compliance with federal regulations and agency policies and protocols.
• 3. Collect, collate, and distribute information and maintain and organize grant area data and files in database and records management systems.
• 4. Produce final drafts of minutes, manuals, rosters, grant requests and miscellaneous documents.
• 5. Work closely with program staff to support accurate reporting and program compliance.
• 6. Maintain calendars, schedule meetings, reserve rooms/conference bridges, coordinate travel and logistics, and attend and record meetings, training sessions, and other events.
• 7. Route incoming and outgoing mail and interoffice mail.
• 8. Maintain office equipment and supplies, including inventory and order management.
• 9. Support grant area leadership coordination with executive staff to address identified needs and requests for information.
• 10. Support school events, meetings, and other team activities, including annual in-service training.
• 11. Maintain confidentiality in all areas of child and program operations.
• 12. Process invoices as required and in a timely manner.
• 13. Perform reception duties for the grant area's office(s).
• 14. Supervise volunteers in clerical, data entry and other miscellaneous duties assigned.
• 15. Support other special projects and perform other job duties as assigned.

• 1. Strong computer literacy, specifically in Office 365 applications.
• 2. Excellent written and verbal communication skills in English and Spanish (preferred).
• 3. Ability to maintain emotional control, and professional composure.
• 4. Working knowledge of all INK policies and procedures.
• 5. Ability to organize and prioritize duties and responsibilities in a fast-paced environment.
• 6. Ability to interpret and apply program information in making work decisions or in providing…