Administration specialist

Role

Purpose:

To support the efficient and seamless operation of the head office by ensuring the effective execution of facility maintenance, internal purchasing, internal events, safety and security protocols, and front‑office reception. The role involves managing daily administrative functions, coordinating resources, and maintaining compliance with company standards to promote a safe, organized, and productive work environment.

• Ensure seamless operation of administrative services by coordinating facility maintenance, purchasing, and event management to minimize disruptions and maintain a productive work environment.
• Implement and monitor compliance with safety, security, and 5S standards to enhance the efficiency and safety of the head office and align with organizational goals.
• Facilitate effective internal communication by acting as the central point of coordination between administration specialists, department heads, and external vendors to ensure alignment and timely updates.
• Build and maintain professional relationships with external suppliers, service providers, and sister companies to negotiate contracts and ensure high‑quality service delivery.
• Develop and implement process improvements for facility maintenance, purchasing, and event execution to enhance efficiency and reduce operational costs.
• Introduce new tools and techniques (e.g., digital platforms for booking, vendor management, or safety monitoring) to streamline administrative tasks and improve service quality.

• Strong organizational and time‑management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Problem‑solving mindset with attention to detail.