Executive Assistant

Date Posted:

Country: Saudi Arabia

Location: SAU
02113:
Raymes Compound, 7040 Kahlil Al Azdi Street, Al Zahra District, Jeddah, 02, , Saudi Arabia

Position Role Type: Unspecified

Raytheon Saudi Arabia (RSA) is seeking an Executive Assistant to support our teams in Jeddah, Saudi Arabia. This position will report directly to the RSA Jeddah Site Executive. In this role, the Executive Assistant will support a diverse team of employees in the Program Management Office and Functional Support Teams. They will be responsible for coordinating site activities, supporting leadership travel and expenses, and ensuring the smooth operation of the Jeddah site.

• Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Attention to detail is a must as multiple locations and time zones are employed.
• Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.
• Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.
• Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.
• Compile and/or assist in preparation of various documents including meeting minutes, presentations, reports, correspondence, and other materials.
• Submit visit requests via approved Raytheon tools.
• Process employee changes utilizing approved Raytheon tools.
• Attend meetings and other functions as requested.
• Plan and coordinate on-boarding and off-boarding activities for employees.
• Work with the admin team on various projects, as well as, assisting with improving processes where necessary.
• Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement.
• Build and maintain good business relationships with managers and administrative personnel.

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 3 years of relevant experience
• Administrative or office support experience in roles involving general administrative or office support tasks
• Experience with meeting coordination and logistics.
• Proficient knowledge and experience using Microsoft Office applications and tools
• Experience working with a diverse group of employees from various counties
• Proficient in English and Arabic (written and oral) communication

• Time-management and prioritization skills
• Experience with calendar management, meeting scheduling and coordination, event planning and generation of travel and expense reports
• Ability to respond quickly and effectively to non-routine requests and situations.
• Ability to maintain confidentiality of information and data.
• Evidence of being a team player who can concentrate on multiple tasks at once.
• Experience in working independently as well as working in a team environment.
• Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others.
• Comfortable working in a fast-paced environment
• Comfortable using technology such as Zoom and SharePoint, and open to learning new tools and technology
• Experience working with Raytheon tools, such as CAFM, Service Now, Concur, SAP/APEX, RTime, etc.
• Familiarity with Raytheon policies, procedures, forms, and processes

• Ability to travel domestically (Kingdom of Saudi Arabia) and internationally (MENA) on limited occasions (approximately 4x per year)

• Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value:
  Trust, Respect, Accountability, Collaboration, and Innovation.

RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.