Document Controller

Duties and Responsibilities

• Responsible for day-to-day administration of the office.
• Receives and registers client provided documents including in-house generated corporate documents and incoming outside correspondence.
• Controls issuance of corporate document numbers, including maintenance of proper corporate document registers.
• Maintain & manage all corporate documents database.
• Ensures proper corporate document classification, sorting, filing and proper archiving.
• Reviews completeness of documentation and prepares corporate document transmittals.
• Performs corporate document quality check regularly.
• Performs file backup to ensure proper storage and archiving of electronic registers.
• Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.
• Ensures sequential numbering system in each and every outgoing correspondence.
• Ensures all correspondences reach proper department.
• Maintains and updates the company’s Document Control Electronic information system as needed.
• Introduce the documents control unit services to all employees of the organization.
• Complies with all company’s policies regarding ethical business practices.
• Demonstrates the ability to make decisions; takes appropriate action and follows tasks through to completion.
• Follows up on governmental processes and pays the required visits to those offices when needed.
• Other duties as assigned within the scope of responsibility and requirements of the job.
• Responsible for following up on pending documents and exchange of original records.
• Complete mandatory education as per the requirement at least one month prior to expiration.
• Maintain up-to-date knowledge on information relating to quality and safety, accreditation, policy management and document management systems.

• Bachelor degree in business administration or any equivalent degree.
• At least 3 years of document control function.

Primary Location
: SA-Jeddah

Job
:
Admin

Organization
:
Dr. Soliman Fakeeh Hospital

Schedule
:
Regular

Shift
:
Standard

Job Type
:
Full-time Day Job

Job Posting
:
Aug 9, 2023, 12:21:05 PM