Executive Secretary

We are seeking a highly organized and professional Executive Secretary to join our team. The ideal candidate will provide top‑level administrative support to executives and management, handling various tasks and acting as a point of contact for internal and external stakeholders.

• Manage executive schedules, including setting up meetings, appointments and travel arrangements.
• Attend meetings and keep minutes.
• Draft, review and send communications on behalf of the executive.
• Handle and prioritize all outgoing or incoming correspondence: e‑mail, letters, packages, etc.
• Liaise with key stakeholders and handle inquiries directed to executives.
• Handle confidential documents, ensuring they remain secure.
• Prepare reports, presentations and correspondence.
• Monitor office supplies and negotiate terms with suppliers to ensure cost‑effective orders.
• Maintain electronic and paper records, ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.

• Proven experience as an executive secretary or similar administrative role.
• Proficient in MS Office and back‑office software (e.g., ERP).
• In‑depth knowledge of office management and basic accounting procedures, as well as technical vocabulary of the relevant industry.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time‑management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.
• Degree in business administration or a related field (preferred).