Administrative Assistant

Job Overview

We are looking for a detail-oriented and organized Administrative Assistant to support daily office operations and coordinate across multiple departments. The ideal candidate will have experience in office administration, sales support, customer coordination, documentation, and internal communication.

This role requires strong follow-up skills, accuracy in documentation, and the ability to manage multiple administrative tasks in a fast-paced business environment.

• Manage day-to-day office administration, filing, records, and documentation
• Coordinate meetings, appointments, and administrative schedules
• Support quotation preparation, LPO processing, invoices, and order documentation
• Maintain accurate reports, trackers, and records using Excel
• Coordinate with sales, warehouse, finance, and operations teams
• Handle customer and supplier follow-ups professionally
• Support internal communication and general office coordination
• Organize travel arrangements, accommodation bookings, and company events
• Maintain document control and ensure proper record keeping
• Assist in preparing reports, presentations, and business correspondence

• Diploma or Bachelor's Degree in Business Administration, Office
• Administration, or related field
• 1 to 3 years of experience in Administration, Office Coordination, or Business Support
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience in quotations, LPOs, invoices, and sales coordination is preferred
• Good communication skills in English
• Arabic language skills will be an advantage
• Strong attention to detail and multitasking ability
• Good organizational and follow-up skills
• Experience with ERP or CRM systems will be an added advantage

Construction, Building Materials, Trading, Industrial Supply, Manufacturing, or Customer Service Support.