Executive Secretary

Job Description

• Answers and screens phone calls and manages the General Manager’s mail.
• Schedules and coordinates appointments, meetings and events, including registration and travel arrangements as necessary.
• Transcribes drafts, proofreads and revises correspondence, memos, flyers, agendas, minutes, resolutions and policies.
• Assists in the completion of various forms, notices, press releases and other communications, which may require posting and/or publication.
• Assists with project monitoring and budget tracking.
• Assists General Manager with customer inquiries and problem resolution.
• Assists personnel in meeting preparation, set-up and clean up.
• Updates web page on a regular basis.
• Exhibits ability to constructively deal with conflict and afford effective resolutions.
• Suggests policy changes in order to streamline department operations.
• Assures departmental operations within budgetary guidelines.
• Exhibits willingness to ensure successful inter-departmental relationships.

• Must have related previous experience for minimum of 3 years.
• Good Communication Skills.
• Good Typing Skills.