Administration​/Accounting​/Logistics Executive; F​/M

DEDIENNE AEROSPACE is a world leader in design, manufacturing and maintenance of aeronautical tooling. For more than 50 years, our products have demonstrated our expertise, quality of service and technique, all at the cutting edge of industrial performance, in order to provide maximum satisfaction to our customers (aircraft manufacturers, engine manufacturers, MRO companies, leasers, and others).

DEDIENNE AEROSPACE is an international company that operates on every continent and close to its customers, ensuring proximity and a high-quality after-sales service in locations such as Miami, Cincinnati, Querétaro, Dubai, Singapore, Zhuhai, Shanghai, Derby, Doha, Istanbul, Jeddah, Toulouse, Paris and many more locations worldwide. The diverse range of licenses acquired (e.g. with manufacturers of engines, aircraft and equipment), as well as our partnerships with Original Equipment Manufacturers, enable us to position ourselves on the market with strength and credibility and guarantee our sustainable growth.

Our employees with their variety of cultural backgrounds and nationalities – are our biggest asset, and actively participating in dynamic, ambitious projects with robust values advocated by the company: working in a company of moderate size yet operating on an international scale, while gearing each project towards one objective and that is customer satisfaction.

If you are dynamic, relish a challenge and working in a multicultural and international environment, join us now!

We are seeking a highly organized and proactive Administration/Accounting/Logistics Executive to support the daily operations of our dynamic team. In this role, you will be responsible for ensuring smooth logistics and administrative processes, managing office tasks, and providing essential support to various departments. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

As Administration/Accounting/Logistics Executive
, you will report directly to the Customer Services Manager and Finance Manager and will be an integral part of our Administrative & Logistics team.

• Plan, coordinate and monitor inbound and outbound logistics operations.
• Ensure timely and accurate submission of documentation for shipping, customs clearance, and inventory records.
• Prepare the goods to be in accordance with Dedienne Aerospace packaging standards.
• Liaise with suppliers and logistic providers in order to ensure timely shipments.
• Identify and resolve logistics issues to optimize efficiency and reduce costs.
• Utilize ERP software to manage goods receipt, track logistics activities, update records and generate reports.
• Maintain accurate and up-to-date records of shipments, supplier transactions and logistics operations.
• Provide general administrative and clerical support to various departments, including engineering, procurement, and logistics teams.
• Maintain accurate records and filing systems, both digital and physical.
• Handle internal and external communication, including emails and phone calls.
• Process purchase orders and assist in preparing monthly expense reports.
• Support HR and Finance teams with documentation, data entry, record-keeping, and compliance tasks.
• Support audits by maintaining accurate documentation and assisting with regulatory requirements.
• Monitor and manage office supplies, placing orders when necessary and ensuring cost-effectiveness.
• Coordinate with internal departments to understand their needs and provide timely solutions.
• Support with maintaining and updating company records across relevant Saudi government portals such as Qiwa, Muqeem, Absher Business, Mudad, GOSI, ZATCA, the Ministry of Commerce (MOC) portal, Balady etc. ensuring all information remains accurate and compliant with applicable regulations as required.
• Follow all safety protocols and standards while performing daily assignments.
• Complete any additional tasks or special assignments as instructed by the Manager, or ad-hoc duties as required.
• Handle confidential information with discretion, ensuring it is stored…