Document Controller

Key Responsibilities

• Manage and maintain all construction project documentation including engineering drawings shop drawings material submittals RFIs WIRs method statements and technical documents
• Establish and maintain an efficient document control system for construction projects
• Receive register distribute track and archive incoming and outgoing project documents
• Maintain document registers transmittals drawing logs correspondence logs and technical submittal records
• Ensure all project documents are properly numbered filed updated and stored in accordance with company procedures
• Control the issuance revision and distribution of construction drawings and technical documentation
• Coordinate with Project Managers Site Engineers QA QC Engineers consultants subcontractors suppliers and clients regarding document submissions and approvals
• Monitor document approval status and follow up on pending documents to support project schedules
• Prepare document transmittals and maintain accurate records of all project correspondence
• Maintain both electronic and hard-copy filing systems while ensuring document security and confidentiality
• Support site teams by ensuring they have access to the latest approved drawings and project documents
• Assist in preparing project reports handover documents operation maintenance O M manuals and project close-out documentation
• Ensure compliance with company document control procedures quality standards and ISO requirements
• Perform regular audits to verify document accuracy completeness and version control

• Bachelor's Degree or Diploma in Business Administration, Engineering, Information Management, or a related field
• Minimum 3–8 years of experience as a Document Controller in construction projects
• Proven experience working on building construction, infrastructure, MEP, civil engineering, or industrial construction projects
• Previous Saudi Arabia or GCC construction experience is highly preferred
• Strong knowledge of construction documentation, engineering drawings, document control procedures, and project management processes
• Experience handling shop drawings, material submittals, RFIs, method statements, WIRs, MIRs, inspection reports, QA/QC documentation, and project correspondence
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience using document management systems such as Aconex, Procore, EDMS, SharePoint, or similar platforms is an advantage
• Excellent organizational, communication, and coordination skills
• High attention to detail with strong document management and record-keeping abilities
• Ability to work under pressure and manage multiple construction projects simultaneously
• Knowledge of Saudi construction standards and documentation requirements is an advantage
• Valid Saudi Arabian driving license is preferred

• Experience working for construction contractors, engineering companies, or project management firms
• Familiarity with Saudi authority documentation and approval processes
• Experience supporting remote construction sites and multiple project locations
• Knowledge of ISO 9001 document control procedures
• Experience preparing project handover files, O&M manuals, and close-out documentation
• Familiarity with QA/QC documentation, HSE records, and construction project reporting