Executive Assistant

Company Description Afaq Express Cargo is a specialized international logistics service provider with extensive experience in freight forwarding, customs clearance, warehousing, fulfillment, last-mile delivery, and project cargo handling. Based in Riyadh, Kingdom of Saudi Arabia, at the crossroads of major global trade routes, the company offers fully integrated logistics services and solutions aligned with clients’ business needs. Its operational scale and expertise enable tailored solutions ranging from complex logistics projects to individual services such as transport, storage, distribution logistics, and outsourcing.

Afaq Express Cargo focuses on delivering efficient, reliable, and comprehensive logistics support to a wide range of industries.

Role Description The Executive Assistant will provide high-level administrative support to senior leadership, ensuring effective scheduling, coordination, and follow-up on daily priorities. Responsibilities include managing calendars, organizing meetings, preparing agendas and minutes, arranging travel and accommodations, and handling expense reports and other executive documentation. The role also involves drafting and reviewing correspondence, maintaining confidential records, coordinating internal and external communications, and supporting the execution of strategic initiatives and special projects.

This is a full-time, on-site role based in Jeddah, requiring consistent presence in the office and close collaboration with the executive team and other departments.

Qualifications

• Executive Administrative Assistance and Executive Support skills to manage calendars, meetings, travel, and confidential information.
• Administrative Assistance and Expense Reports skills to handle documentation, reporting, and day-to-day office coordination.
• Strong Communication skills, both written and verbal, to interact effectively with internal stakeholders and external partners.
• Proficiency in office productivity tools (e.g., MS Office Suite) and basic document and data management systems.
• Excellent organizational skills, attention to detail, and the ability to prioritize and manage multiple tasks under time constraints.
• Demonstrated professional discretion, reliability, and a service-oriented mindset in supporting executives.
• Relevant experience as an Executive Assistant, Administrative Assistant, or similar role; experience in logistics or supply chain is an advantage.
• Associate or bachelor’s degree in Business Administration, Management, or a related field preferred.