Executive Assistant

ALJ Logistics operates within Abdul Latif Jameel's transportation business, focusing on logistics operations and commercial services. Its activities include freight forwarding, transportation, warehousing, customs coordination, and cross-border logistics.

Provide high-level administrative, coordination, and executive support to the Managing Director and leadership team, ensuring effective diary management, timely communication, accurate documentation, and disciplined follow-up on strategic and operational priorities across the logistics business.

• Manage the Managing Director's calendar, priorities, meetings, travel, and business commitments with a high degree of accuracy and confidentiality.
• Prepare meeting agendas, briefing packs, presentations, minutes, and action trackers; follow up with accountable owners until closure. Screen and prioritize requests and communications, escalating urgent or sensitive matters appropriately.
• Coordinate executive correspondence, approvals, and document circulation while maintaining complete and auditable records. Ensure stakeholders receive timely updates and that commitments made by the executive office are tracked and communicated.
• Support leadership meetings, board-related requirements, visits, and special projects as assigned.
• Maintain secure electronic and physical filing systems for confidential and business-critical information. Improve executive office workflows through digital tools, standardized templates, trackers, and automated reminders. Identify opportunities to reduce administrative cycle time and strengthen document control and information accessibility.

• Customer Focus
• Planning and Organization
• Communication
• Excellent Written and Verbal Communication in English and Arabic
• Advanced Microsoft Office and Collaboration Tools
• Planning, Prioritization, Discretion, and Attention to Detail

• Bachelor's degree in Business Administration, Management, English, or a related field.
• Minimum 5 years of relevant experience.
• At least 2 years of experience supporting senior executives.
• Professional Administration or Executive Assistant certification is preferred.
• Excellent written and verbal communication in English and Arabic.
• Advanced proficiency in Microsoft Office and collaboration tools.