Administrative Support Officer; Supplemental Workforce - Third Party

Job in Jeddah, Saudi Arabia

Listing for: Islamic Development Bank (IsDB)

Part Time, Contract position
Listed on 2026-10-14

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Executive Admin/ Personal Assistant, Administrative Management
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management

Salary/Wage Range or Industry Benchmark: 60000 - 90000 SAR Yearly SAR 60000.00 90000.00 YEAR

Position: Administrative Support Officer (Supplemental Workforce - Third Party Contract)
Title:

Administrative Support Officer (Supplemental Workforce - Third Party Contract)

Requisition

OVERVIEW

DG
-Global Practice & Partnerships

Department

Resilience and Climate Action

Division/Section

Resilience and Climate Action Department Front Office

Closing Date

8-Nov-2026

Job Purpose

To provide comprehensive administrative, coordination, front-office, and logistical support to the Resilience and Climate Action Department, ensuring the smooth and timely execution of departmental operations, meetings, missions, records, and priority assignments.

KEY

ACCOUNTABILITIES

Serve as the Department Director’s Administrative Assistant and provide administrative and coordination support to the Department.
Serve as the Rapporteur for departmental meetings, including preparing agendas, recording minutes, tracking agreed actions, and maintaining official records.
Serve as the Department Time Coordinator and support compliance with applicable attendance and time-management policies.
Manage the Department Director’s Front Office operations, including monitoring departmental budget performance, coordinating mission requests, and supporting related administrative processes.
Manage office stationery and supplies and ensure their timely availability.
Monitor and follow up on staff missions, Back-to-Office Report (BTOR) submissions, and mission settlement processes.
Manage logistical and administrative arrangements for visiting delegations and official guests.
Coordinate with all Divisions on departmental matters and facilitate effective communication, information flow, and collaboration.
Follow up on urgent and high-priority assignments from Department leadership to support timely action and resolution.
Undertake ad-hoc assignments and special tasks as directed by the Department Director.

ACADEMIC AND PROFESSIONAL QUALIFICATION

Bachelor’s degree in Business Administration, Management, Public Administration, Office Administration, or a related field.
Minimum of one year of relevant work experience in administrative support, office coordination, executive assistance, or a related area.
Languages: English:
Mandatory

KEY SKILLS & NECESSARY KNOWLEDGE

Strong organizational, coordination, and time-management skills.
Effective written and verbal communication skills, including professional correspondence and meeting minutes.
Ability to prioritize urgent assignments, track actions, and follow through to completion.
Strong interpersonal skills and ability to coordinate effectively across Divisions and with internal and external stakeholders.
Attention to detail, accuracy, discretion, and the ability to handle sensitive information appropriately.
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
Working knowledge of administrative processes related to budgets, missions, travel settlements, records management, and office logistics.
Adaptability and ability to work effectively in a dynamic, deadline-driven environment.