Administrative Support Officer

Complex DG - Global Practice amp Partnerships Department Resilience and Climate Action Division Section Resilience and Climate Action Department Front Office Country Saudi Arabia Location Jeddah HQ Closing Date 8-Nov-2026

To provide comprehensive administrative coordination front-office and logistical support to the Resilience and Climate Action Department ensuring the smooth and timely execution of departmental operations meetings missions records and priority assignments

• Serve as the Department Director s Administrative Assistant and provide administrative and coordination support to the Department
• Serve as the Rapporteur for departmental meetings including preparing agendas recording minutes tracking agreed actions and maintaining official records
• Serve as the Department Time Coordinator and support compliance with applicable attendance and time-management policies
• Manage the Department Director s Front Office operations including monitoring departmental budget performance coordinating mission requests and supporting related administrative processes
• Manage office stationery and supplies and ensure their timely availability
• Monitor and follow up on staff missions Back-to-Office Report BTOR submissions and mission settlement processes
• Manage logistical and administrative arrangements for visiting delegations and official guests
• Coordinate with all Divisions on departmental matters and facilitate effective communication information flow and collaboration
• Follow up on urgent and high-priority assignments from Department leadership to support timely action and resolution
• Undertake ad-hoc assignments and special tasks as directed by the Department Director

• Strong organizational coordination and time-management skills
• Effective written and verbal communication skills including professional correspondence and meeting minutes
• Ability to prioritize urgent assignments track actions and follow through to completion
• Strong interpersonal skills and ability to coordinate effectively across Divisions and with internal and external stakeholders
• Attention to detail accuracy discretion and the ability to handle sensitive information appropriately
• Proficiency in Microsoft Office applications including Word Excel PowerPoint Outlook and Teams
• Working knowledge of administrative processes related to budgets missions travel settlements records management and office logistics
• Adaptability and ability to work effectively in a dynamic deadline-driven environment

Languages English Mandatory

Bachelor s degree in Business Administration, Management, Public Administration, Office Administration, or a related field. Minimum of one year of relevant work experience in administrative support, office coordination, executive assistance, or a related area.