Executive Assistant

This role is responsible for organizing and coordinating the activities of the CFO in order to facilitate the efficient and smooth functioning of the Finance complex on a day-to-day basis The role will primarily consist of providing administrative and secretarial support to the CFO and serving as the custodian for all documentation being handled in the Finance complex The role will also coordinate with internal and external stakeholders to ensure the timely delivery of the complex s key reporting and governance commitments while handling confidential information with the utmost discretion

• Develop daily and weekly appointment charts to capture the CFO s key commitments prepare the schedule for the upcoming week month and ensure all Finance complex staff are aware of the CFO s schedule
• Maintain a database of all relevant stakeholders and their contact details manage all correspondence and appointments regulate the flow of meetings in order to avoid overlaps and reflect modified or cancellations in the daily weekly and monthly schedules as needed
• Coordinate and follow up on all Finance complex matters of importance with relevant internal parties including deadlines for financial reporting budget submissions audit requests and committee papers to obtain the required inputs in a timely manner
• Prepare activity reports presentations briefing packs and other specific reports for the CFO upon request
• Act as the secretary of the Finance complex management meetings including preparing agendas recording minutes and following up on action items until closure
• Make arrangements for the official travel of the CFO follow up on mission approval requests and settlements and oversee travel bookings and hotel reservations
• Follow up on procurement requests and vendor invoices related to the Finance complex
• Maintain complete secure and up-to-date physical and digital archives of all correspondence addressed to the CFO
• Ensure optimal automation of administrative support as relevant in coordination with Digital amp Corporate Excellence

• Bachelor's degree Minimum of 6 years of experience

• English is compulsory Arabic and/or French is a plus