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Executive Secretary
Job in
Jeddah, Saudi Arabia
Listed on 2026-11-01
Listing for:
Client of Taj HR
Full Time
position Listed on 2026-11-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Executive Admin/ Personal Assistant, Business Administration
Job Description & How to Apply Below
We are seeking a professional well-organized and detail-oriented Executive Secretary to provide direct administrative and secretarial support to the CEO of Aljomaih Tyres. The ideal candidate should have excellent communication skills, a polished professional presence, and the ability to handle responsibilities independently while maintaining the highest standards of confidentiality and professionalism.
Key Responsibilities- Provide comprehensive secretarial and administrative support to the CEO
- Manage the CEO’s calendar, schedule meetings, coordinate appointments, and organize business engagements
- Prepare, review, and format reports, presentations, correspondence, and other business documents
- Handle incoming and outgoing communications professionally, including emails, phone calls, and business correspondence
- Organize meetings, prepare agendas, record minutes when required, and follow up on action items
- Maintain accurate records, files, and confidential documents
- Prioritize tasks, manage deadlines, and make sound day‑to‑day decisions within the scope of the role
- Coordinate with internal departments, external stakeholders, and business partners on behalf of the CEO
- Anticipate administrative needs, handle unexpected situations calmly, and ensure smooth daily operations
- 3–4 years of relevant experience in executive secretarial, executive assistant or senior administrative support roles
- Excellent command of English both written and spoken
- Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook
- Proven experience in report preparation, business correspondence, meeting coordination, and calendar management
- Excellent interpersonal and communication skills with a professional and polished presence
- Strong organizational skills and exceptional attention to detail
- Ability to work independently, exercise sound judgment, and make decisions within the assigned responsibilities
- A calm, composed, discreet, and dependable personality
- High standards of confidentiality, professionalism, and integrity
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