Executive Administrative Assistant

The Administrative Assistant will provide vital operational clerical and organizational support to ensure the smooth day-to-day manufacturing and corporate functions at Middle East Mattress Factory Co This role acts as a primary liaison between corporate departments handles documentation pipelines and assists upper management in maintaining peak workplace efficiency

• Manage and prioritize daily office operations including organizing executive schedules scheduling department meetings and routing internal documentation Serve as a central communications bridge across the production logistics finance and sales environments

• Draft format and audit business correspondence meeting minutes administrative policies and official company letters in both English and Arabic
• Maintain highly organized digital and physical filing archives to ensure administrative data integrity and compliance with Saudi corporate regulations
• Compile monthly administrative checklists expenditure tracking and performance metrics for management review

• Assist with tracking historical data logging transactional summaries and coordinating with the internal data entry teams to update records
• Collaborate with procurement and warehouse departments to log supply schedules administrative purchases and vendor communications

• Coordinate hospitality and administrative schedules for international corporate visitors supply chain partners and external stakeholders
• Handle sensitive or confidential personnel files and executive correspondence with absolute discretion

• Education:
  
  Bachelor s degree in Business Administration, Office Management, Information Systems, or a closely related functional field.
• Experience:
  
  A minimum of 5 years of dedicated, hands‑on administrative or coordination experience, ideally within a manufacturing environment.
• Demographics:
  Strictly restricted to Saudi Arabian Nationals currently residing in Jeddah.
• Languages:
  
  Complete professional fluency in written and verbal English and Arabic.
• Technical Proficiencies:
  Advanced operational skills across the Microsoft Office Suite (Excel, Word, PowerPoint); direct experience or basic exposure to ERP software workflows (like Odoo or SAP) is a distinct advantage.

• Private Health Insurance
• Training & Development
• Performance Bonus