Events Producer Freelancer

Start Date:

September 2026
End Date:
March 2027
Duration: 6 months

• Coordinate and oversee collaborative programming initiatives from planning through execution, including art and design market concepts and community activations
• Assist with event research and sourcing of new collaborators, vendors, suppliers and programme ideas for large-scale cultural programmes and events
• Coordinate programme schedules and operation timelines of cultural programmes and events in collaboration with the Art Jameel team
• Work with the Communications team to ensure all published event information is accurate and up-to-date
• Coordinate with vendors and participants in the lead up to, during and following events, including leading communication, logistical requirements, schedules, operational needs, setup details and on-site support to ensure smooth programme delivery and participant experience
• Oversee the collections and management of required participants and vendors' documentation including trade licences, IDs, agreements, social media assets and any required documents
• Liaise directly with suppliers, including caterers, furniture providers and others for event requirements
• Coordinate across Public Programmes, Makers, Operations, Communications and Audiences teams to ensure integrated event delivery
• Track event expenditure against approved budgets and ensure purchase requests, invoices and supporting documentation are submitted in a timely manner
• Support all production aspects with the Operations team of event delivery, including mapping, furniture allocations, booth assignments, way finding and signage oversight, collateral coordination, parking requirements and general event logistics
• Carry out venue inspections before, during and after the event; be present for all walk-throughs
• Support and oversee event setup, run-throughs, breakdown procedures, and event wrap-up processes
• Coordinate and ensure that all necessary permits are secured, requesting required documentation from the Art Jameel team and shepherding through the process where needed
• Ensure compliance with health and safety procedures and operational requirements across all event activities
• During events, actively check on all participants and all activated areas to ensure smooth programme delivery and visitor experience
• Proactively identify and troubleshoot operational issues as they arise, escalating matters that may impact programme delivery, visitor experience or event safety to relevant teams
• Prepare post-event reports including attendance, operational outcomes, participant feedback, lessons learned and recommendations for future programmes
• Manage all project delivery elements within deadlines

• Saudi national with a valid freelancer license (must be related to arts and cultural programming)
• A minimum of 3 years relevant work experience in cultural programming, with a solid background in event production and/or management. Festival experience preferred.
• Excellent communication and interpersonal skills
• A positive, solution-oriented mindset
• Excellent time management skills
• Attention to detail
• Good organisational and coordination skills
• Proactive and great level of creativity in carrying out assigned duties
• Ability to multitask and prioritise assignments in the face of multiple duties
• Ability to work in a team environment
• English and Arabic fluency
• Good IT skills and proficiency in Google and Microsoft Office application

This is a freelance opportunity for six months based at Hayy Jameel in Jeddah, KSA
Flexible approach to work is required - weekend and evening work are a part of the role in line with the events calendar and public programming needs