Government Relations Coordinator

The Government Relations Coordinator is responsible for managing Hayy Jameel's relationships with government authorities and ensuring compliance with all statutory registrations, licences, permits and regulatory requirements. The role supports operational continuity by coordinating government approvals for day-to-day operations, public programming, commercial activities and special events, while maintaining accurate corporate records and ensuring all regulatory obligations are met.

The ideal candidate, Saudi or Saudi-based, acts as the primary liaison between Hayy Jameel, relevant government authorities, ALJ Group functions and internal departments, ensuring government-related processes are effectively coordinated and compliance requirements proactively managed.

Reports to:
Head of Operations

Key Responsibilities

• Serve as the primary liaison with government authorities and regulatory bodies.
• Build and maintain positive working relationships with relevant ministries and public authorities.
• Coordinate official government correspondence and regulatory submissions.
• Represent Hayy Jameel in meetings with government entities where required.
• Coordinate with relevant internal departments and ALJ Group functions, where required, to facilitate government-related processes, regulatory compliance and statutory approvals, escalating matters requiring management direction to the Head of Operations.
• Support the Head of Operations in coordinating responses to government enquiries, inspections and regulatory matters involving multiple stakeholders.
• Provide government relations support across Hayy Jameel, including to Human Resources and other departments, where required, to facilitate government-related processes, regulatory compliance and engagement with relevant government authorities.
• Advise internal departments on government-related processes, regulatory requirements and approval pathways to support operational planning and informed decision-making.
• Support the coordination of government approvals and regulatory requirements relating to the import and export of artworks, exhibition materials and operational goods, where required, in collaboration with internal departments and appointed service providers.

Regulatory Compliance

• Manage all statutory licences, permits, registrations and regulatory approvals required for Hayy Jameel's operations.
• Maintain a master statutory compliance calendar covering all organisational licences, permits, inspections, certifications and regulatory obligations, ensuring all renewals and approvals are completed proactively and no operational activity is delayed due to expired or outstanding requirements.
• Maintain a comprehensive compliance register and monitor all renewal deadlines.
• Monitor regulatory changes and advise management on operational impacts and compliance requirements.
• Conduct periodic compliance reviews and identify potential regulatory risks.

• Manage the Commercial Registration (CR), including renewals, amendments and updates.
• Coordinate updates relating to company activities, National Address, authorised signatories and Chamber of Commerce registrations where applicable.
• Maintain accurate records across all relevant government authorities.
• Coordinate government approvals for exhibitions, public programmes, screenings, performances, festivals, workshops and community events.
• Obtain permits for temporary structures, filming, signage and other operational activities where required.
• Work closely with Programming, Learning, Makers, Cinema and Operations teams to ensure approvals are secured in advance of delivery.
• Coordinate and secure General Entertainment Authority (GEA) licences and approvals, where required, for events, exhibitions, public programmes and activations, ensuring compliance with applicable regulatory requirements.
• Manage municipal licences and approvals supporting operational activities.
• Coordinate municipal licenses including Food & Beverage licences and approvals where applicable.
• Liaise with Civil Defence and other authorities regarding operational compliance.
• Support resident businesses with regulatory coordination where required.
• Manage organisational government portal accounts and electronic services.
• Maintain secure records of licences, permits, certificates and government correspondence.
• Coordinate document attestations, notarisation and official certifications.
• Maintain an organised central repository of licences, permits, statutory approvals and regulatory documentation, ensuring records remain accurate, current and readily accessible for audit and operational purposes.

• Coordinate inspections by government authorities.
• Support departments in resolving inspection findings.
• Monitor completion of corrective actions.
• Escalate inspection findings and compliance risks to the Head of Operations and coordinate corrective actions with relevant departments.

• Produce monthly compliance reports…