HR & Business Operations Specialist

We are looking for an HR & Business Operations Specialist to manage Manifest’s end-to-end HR function while supporting the company’s wider day-to-day business operations. This is a hands-on, cross-functional role covering the full employee lifecycle alongside business administration, corporate documentation, accounting and invoicing support, contracts, legal coordination, and external stakeholder management.

The role is ideal for someone who is highly organized, proactive, and enjoys taking ownership. It offers the opportunity to build strong HR expertise while gaining broader exposure to how different parts of a business operate together.

• Manage end-to-end HR operations across the full employee lifecycle, from recruitment and onboarding through employee development, engagement, retention, and offboarding.
• Manage talent acquisition activities, including job descriptions and postings, sourcing, screening, interviews, candidate communication, offers, and hiring coordination.
• Manage onboarding, probation, employment changes, promotions, salary adjustments, contract renewals, resignations, non-renewals, terminations, and offboarding.
• Manage HR government platforms and related processes, including Qiwa, GOSI, Mudad, Muqeem, Saudization requirements, and other applicable employment requirements.
• Prepare and coordinate monthly payroll, including attendance, leaves, deductions, additions, new joiners, leavers, and salary changes.
• Manage compensation and benefits, including medical insurance, employee entitlements, annual leave balances, end-of-service calculations, and final settlements.
• Coordinate performance appraisal cycles and follow up on performance reviews, employee development, and related actions.
• Manage employee relations and act as the main HR point of contact for employee concerns and workplace matters.
• Plan and coordinate employee engagement activities and internal HR initiatives that support employee experience and company culture.
• Prepare and maintain employment contracts, HR letters, certificates, warnings, personnel files, and other employee documentation, ensuring records remain accurate, organized, and confidential.
• Maintain and update HR policies, procedures, templates, and internal processes, ensuring compliance with Saudi Labor Law and relevant employment regulations, while tracking key HR requirements, renewals, and deadlines.

• Manage and maintain the company’s corporate and administrative documentation, ensuring records are complete, organized, valid, and easily accessible.
• Maintain a clear and organized digital filing system for company, HR, accounting, legal, client, and operational documents.
• Keep track of company licenses, certificates, registrations, subscriptions, and official documents, ensuring all renewals are completed on time.
• Coordinate government-related company requirements, submissions, attestations, certifications, and supporting documentation.
• Maintain company official letters, authorizations, registrations, and other corporate records.
• Coordinate with government entities, service providers, and other external parties regarding company administrative requirements.
• Support general office and day-to-day company operational needs.

• Handle basic bookkeeping and maintain organized accounting records and supporting documents.
• Prepare and issue client invoices based on approved quotations, contracts, and payment terms.
• Track invoices, due dates, payments received, and outstanding amounts, and follow up on collections and required documentation.
• Maintain and track petty cash and company expenses, ensuring transactions are properly recorded and documented.
• Coordinate…