Logistics and Procurement coordinator

Job Title:

Logistics & Procurement Coordinator

Location:

Jeddah Office – Saudi Arabia

Department:
Supply Chain

Reporting To:
Supply Chain Manager / Project Manager

The Logistics & Procurement Coordinator is responsible for coordinating procurement and logistics activities to support project operations. The role ensures timely sourcing of materials, effective logistics coordination, compliance with Saudi regulations, and smooth communication between project, supply chain, and finance teams.

• Process purchase requisitions and prepare purchase orders through the ERP system in line with approved requirements.
• Obtain and compare quotations from approved suppliers based on cost, quality, availability, and delivery timelines.
• Follow up with suppliers on open purchase orders to ensure on‑time delivery and resolve discrepancies.
• Coordinate with Finance for prepayments, supplier invoices, and payment follow‑up.
• Maintain accurate procurement records and ensure proper document control.
• Support sourcing and evaluation of local Saudi suppliers in compliance with company and KSA requirements.
• Provide regular procurement status reports to project and management teams.

• Coordinate local and international shipments (air, sea, and road).
• Liaise with freight forwarders, customs clearance agents, and transport providers in Saudi Arabia.
• Prepare, review, and manage shipping documents including invoices, packing lists, delivery notes, and customs documents.
• Monitor shipment progress and provide regular shipment status updates.
• Ensure compliance with Saudi customs, ZATCA, and other regulatory requirements.
• Coordinate delivery of goods from ports, airports, or warehouses to project sites.
• Support inventory movements and ensure accurate ERP system transactions.

• Act as the main coordination point between project, supply chain, and finance teams.
• Support expediting of urgent materials to avoid project delays.
• Assist in resolving procurement and logistics issues impacting project timelines.
• Ensure proper filing and archiving of procurement and logistics documents as per company policy.

Ensure all procurement and logistics activities comply with company HSE policies and applicable Saudi laws and regulations. Coordinate with service providers to ensure safe handling, storage, and transportation of materials.

• Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• 3–5 years of experience in logistics and procurement coordination, preferably in project‑based or industrial environments.
• Experience working in Saudi Arabia or with Saudi customs and local suppliers is preferred.
• Good understanding of import/export procedures and local logistics operations.

• Strong coordination and follow‑up skills.
• Good communication and supplier management abilities.
• High attention to detail and document control.
• Ability to work under pressure and manage multiple priorities.
• Proficient in MS Excel, email, and reporting tools.
• Fluent in English;
  Arabic language skills are an advantage.

The position is based in the Jeddah Office with occasional travel to ports, warehouses, or project sites as required. Normal office working hours apply, with flexibility during critical project or shipment periods.