Assistant Purchase Manager

Responsible for sourcing and planning of C class raw/packaging material sku. To support implementation and delivery of sourcing plans for the year by understanding requirements of different manufacturing sites, stakeholders, identifying suppliers, negotiating prices, issuing purchase orders and doing shipment follow up to ensure OTIF availability of requirements at most competitive prices. The role also requires resolving operational issues and disputes internally (with different stakeholders) and externally (with suppliers) so as to ensure business continuity at all times.

Understand business needs for C class sku's, identify suppliers locally / regionally, receive samples and get needed approvals for sourcing. To provide necessary documentation to get regulatory approvals from SFDA / Saber or other authorities as necessary.

• Negotiate costs and identify pricing models with supplier to remain competitive and to keep it below annual budget numbers.
• Negotiate improved payment terms, warranty and other service level agreement as needed with suppliers.
• Negotiate for minimum/economic order quantities, transportation costs, freight charges, lead times and other planning parameters.

• Interacting with different stakeholders (factory, warehouse, logistics etc.) to get stakeholder buy-in for implementation of cost reduction programs and ensure that its implemented as planned.

• Converting production plan into raw & packaging material requirement plan.
• Control the planning parameters and regularly updating them to ensure MRP requirements are accurate and timely.
• Generating material requirement reports and checking its accuracy.
• Identifying list of orders to be issued and contacting suppliers to book capacity and seek sales offers in time.
• Inform suppliers about urgent requirements which are not in accordance with agreed supplier lead times and ensure that the goods arrive on time.

• Initiate RFQ process from existing / potential vendors based on requirements received from internal stakeholders,
• Prepare comparative analysis of the proposals received across various elements (price, delivery terms, payment terms, etc…) for discussion with the Manager Procurement so as arrive at the right decision on the supplier selection.

• Ensure final purchase orders are issued on time.
• Calculate & order "economic order quantities" to get best total cost of ownership.
• Ensure PO's are approved as per company approval authority schedule.
• Follow up with suppliers to obtain order confirmation, tentative production and shipment plans.
• Ensure goods arrive in time to meet factory production plans.

• Ensure shipping documents are received from supplier in time for customs clearance.
• Check accuracy of shipping documents and proactively resolve problems, if any.
• Collaborate with the customs clearance team to ensure containers get released on time from to avoid container detention or demurrage costs.
• Proactively inform all necessary regulatory changes to the supplier and ensure that all required certificates are obtained in advance that meets the SFDA & SASO requirements.

• Provide inputs on cost and capacities for budget preparations.
• Share forecasts with suppliers and ensure capacity allocation.
• Regular follow up with suppliers on availability of needed raw materials at their end to meet forecasted requirements.

• Inform suppliers on pallet load and container load ability plans for smooth transit and offloading at…