Vault Coordinator

To safeguard, control, and accurately manage all boutique inventory and high-value assets while ensuring full compliance with security, operational, and audit requirements. The Vault Coordinator is responsible for maintaining inventory integrity, supporting sales operations, and ensuring accurate stock accountability at all times.

• Maintain full accountability for boutique inventory and high-value assets.
• Ensure proper handling, storage, and security of all products.
• Monitor daily inventory movements and stock transactions.
• Verify physical inventory against system records.
• Ensure all inventory activities comply with company procedures.

• Manage daily opening and closing of the vault according to approved procedures.
• Ensure proper authorization and documentation for all inventory movements.
• Maintain vault organization and security standards.
• Ensure controlled access to vault inventory.
• Escalate any discrepancies immediately.

• Conduct daily inventory checks and reconciliations.
• Support periodic cycle counts and full inventory counts.
• Prepare inventory reports and reconciliation records.
• Assist internal and external audit activities.
• Investigate and report inventory variances.

• Coordinate product availability for sales activities.
• Support product preparation for client presentations and appointments.
• Ensure timely replenishment of display inventory.
• Assist the sales team in locating and preparing products.
• Support boutique events and special product presentations.

• Ensure strict adherence to security policies and procedures.
• Monitor compliance with inventory controls and asset protection standards.
• Maintain complete and accurate inventory documentation.
• Support implementation of risk mitigation measures.
• Report security concerns or operational risks immediately.

• Maintain inventory tracking records and logs.
• Prepare daily, weekly, and monthly inventory reports.
• Ensure accuracy of all inventory-related documentation.
• Support management reporting requirements.

• Inventory Accuracy %
• Stock Reconciliation Accuracy
• Inventory Variance Rate
• Inventory Adjustment Accuracy

• Zero Inventory Losses
• Zero Unauthorized Inventory Movements
• Audit Compliance Score
• Security Compliance Rate

• Timeliness of Inventory Reconciliation
• Product Availability Rate
• Report Accuracy & Timeliness

• Number of Inventory Incidents
• Resolution Time for Inventory Discrepancies

• Execute approved inventory transactions.
• Verify inventory movements and supporting documentation.
• Escalate discrepancies and security concerns.
• Recommend inventory control improvements.
• No authority to approve inventory adjustments, pricing, or commercial decisions.

• Bachelor's Degree preferred.
• Experience in inventory control, stock management, luxury retail operations, jewelry, or watches.
• Strong attention to detail and accuracy.
• Experience with inventory systems and reporting tools.
• Fluent English;
  Arabic preferred.

• Inventory Control
• Stock Reconciliation
• Asset Protection
• Audit Support
• Reporting & Documentation

• Integrity
• Accountability
• Attention to Detail
• Reliability
• Confidentiality
• Professionalism

• Salon Manager
• Operations Specialist
• Sales Team
• Finance
• Brand Manager

• Auditors
• Logistics Providers
• Security Providers

• Maintaining absolute inventory accuracy in a high-value luxury environment.
• Balancing operational efficiency with strict control requirements.
• Managing inventory risks while supporting business operations.
• Ensuring compliance with security and audit standards.