Senior Manager, Information Records Governance

Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urology, women's health, rare diseases, cell & gene therapies and CNS. With several marketed products and a diverse pipeline of early- to late-stage investigational assets, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner.

For more information on SMPA, visit our website  or follow us on Linked In.

We are currently seeking a dynamic, highly motivated, and experienced individual for the position of Senior Manager, Information Record Governance. This position is responsible for the end-to-end management of the organization’s data loss prevention (DLP) program, e-discovery processes, litigation hold administration, and records retention policies. This role ensures the protection, preservation, and defensible management of electronic information in compliance with legal, regulatory, and business requirements.

• Develop, implement, and maintain DLP policies and controls to safeguard sensitive information from unauthorized access, misuse, or leakage
• Monitor network, endpoints, and cloud environments for potential data breaches and respond to DLP alerts
• Collaborate with IT and Legal teams to configure, test, and optimize DLP solutions
• Conduct risk assessments and vulnerability analyses related to data protection
• Provide training and awareness programs for employees on DLP best practices

• Manage the identification, preservation, collection, and processing of electronically stored information (ESI) for legal and regulatory matters
• Coordinate with Legal, Compliance, and IT teams to execute discovery plans and ensure defensibility of collected data
• Operate and maintain e-discovery platforms and tools; apply search terms, filters, and deduplication techniques
• Prepare documentation and reports for legal teams and regulators

• Administer litigation hold processes, including issuing, tracking, and releasing holds in collaboration with Legal and Compliance
• Notify affected employees and ensure acknowledgment of holds; monitor compliance with preservation requirements
• Maintain accurate records of active and released holds; periodically review holds for relevance and necessity
• Support legal teams in responding to discovery requests and audits

• Develop and enforce records retention schedules and policies in accordance with regulatory and business requirements
• Oversee the secure storage, retrieval, and disposal of records, both physical and electronic
• Suspend routine deletion procedures when litigation, investigation, or regulatory events require preservation
• Conduct periodic audits to ensure compliance with retention and disposal policies

• Attention to detail and commitment to compliance
• Ability to manage multiple priorities and deadlines
• Collaborative approach with Legal, IT, and Compliance teams
• Problem-solving and incident response skills
• Ability to educate and influence at all levels of the organization

• Bachelor’s degree in Information Systems, Computer Science, Legal Studies, or related field
• Relevant certifications (e.g., CEDS, CISSP, CISM) preferred
• 6+ years experience partnering with Legal or Compliance teams to ensure adherence to regulatory requirements and organizational policies and 3+ years of experience in DLP, e-discovery, records management, or information governance
• Proficiency with DLP and e-discovery tools (e.g., Microsoft DLP, Symantec, Relativity, Nuix)
• Excellent analytical, organizational, and communication skills
• Strong understanding of data protection regulations (e.g., GDPR, HIPAA, CCPA) and legal hold protocols

The base salary range for this role is $152,200 to $190,200. Base salary is part of our total rewards package which also includes the opportunity for merit-based salary increases, short incentive plan participation, eligibility for our 401(k) plan, medical, dental, vision, life and disability insurances and leaves provided in line…