Branch Office Manager

Requisition : 4303

Salary: $51,696.00 - $64,512.00

Salary Grade: S8

Job Location: Commission Headquarters (JEFFE1)

Closing Date: January 2, 2026

Our Culture: The Missouri Department of Conservation supports a culture of trusted professionals that is dedicated to our mission, responsible stewards, and believe in One MDC.

To learn more about the job, feel free to contact the hiring supervisor,Margaret M Vandevenat Margie.

Vandeven.gov or 5, during regular business hours. We would love to hear from you!

Responsible for administrative and business support for both Education and Communications Branches on a statewide basis including Branch leadership and Administration.

• Manage and oversee daily business operations for the Branch, including accounts payable, invoice tracking/payment, processing p-cards, keeping inventory of Branch equipment including IT equipment and fleet.
• Ensure continuity of business operations through collaboration among Branches, Regions, Administration and staff.
• Develop procedures designed to facilitate Branch operations and provide guidance to field staff on policy procedures.
• Perform administrative functions for high level executives, including composing correspondence/memos, coordinating travel, preparing data and documents for presentations.
• Assists in the organization of executive‑level meetings and conferences including agenda preparation, travel arrangements, and vendor agreements.
• Track Branch budget and expenditures to ensure compliance through regular audit and reconciliation.
• Oversee recruitment, onboarding, payroll, training, termination, disciplinary actions, correspondence and performance appraisals of staff.
• Plan, assign, coordinate and supervise activities of clerical staff, including schedules, vacation coverage, payroll processing, etc.
• Maintain detailed confidential files.
• Correspond and communicate with internal and external customers via phone, email and in‑person discussions.

• Answer departmental process questions for internal and external stakeholders, and provide training, when necessary.

• Order office supplies and furniture and manage vendor contracts.
• Maintain functionality of office machines.

• May be responsible for the scheduling of fleet equipment and/or non‑administrative staff in smaller branches.
• Collaborate with other departments as needed.
• Other duties as assigned.

• Associates Degree in Accounting, Business Administration or related field or an equivalent combination of education and experience.
• 5 years related work experience required.

• Proficient in Microsoft Office, including Word, Excel, and Power point.
• Demonstrate a thorough knowledge of office practices, procedures, and equipment.
• Ability to provide quality customer service in a courteous and professional manner.
• Ability to quickly learn and understand Department functions, organization, policies, regulations, and other administrative information and instructions.
• Ability to remain highly organized while attending to multiple assignments with compressed schedules.
• Ability to be self‑motivated, exercise independent judgement and take action on it.
• Ability to plan, organize, supervise and ensure a high degree of accuracy and thoroughness in the work of secretarial staff responsible for a wide range of activities.
• Good communication skills, both verbal and written.
• Ability to establish and maintain effective working relationships with Department employees and the general public.
• Ability to maintain the integrity of confidential information.
• Ability to work weekends as needed.

• Perform work in a standard office environment.

• Maintain a stationary position for approximately 70% of the duration of work tasks.
• Constantly operate a computer and other office machinery.
• Ability to frequently communicate and exchange accurate information.
• Clarity of vision at 20 inches or less.
• Regularly lift up to 5 pounds, correctly lift up to 10 pounds.
• Concentrated attention is required at all times.
• Regular attendance is a necessary and essential function.

This job description is not intended to be…