Executive Secretary Teaching and Learning

Jackson County Public Schools Central Office - Jefferson, Georgia Open in Google Maps

This job is also posted in Georgia Department of Education

Job : 5989774

Final date to receive applications: Nov 30, 2026 11:59 PM (UTC)

Posted: Nov 11, 2026 7:07 PM (UTC)

Executive Secretary for Teaching and Learning
Reports To: Assistant Superintendent Calendar: 240 Days Salary

Schedule:

EXECSEC Salary Range: $50,379 - $69,735

Salary based on years of experience in a similar role.

• The Executive Secretary for Teaching and Learning provides administrative, organizational, and operational support to the Teaching and Learning Department. This position plays a key role in coordinating departmental activities, managing communications, maintaining records, processing financial documentation, and supporting district wide instructional initiatives and professional learning opportunities. The Executive Secretary works collaboratively with district leadership, school administrators, employees, and external partners to ensure the efficient operation of the department.
  
  This role requires a high degree of professionalism, organizational skill, independent judgment, and the ability to manage multiple priorities while maintaining confidentiality.

• High school diploma or equivalent.
• Proficiency in a variety of computer programs and office technology.
• Basic understanding of purchase orders, invoicing, and budget tracking.
• Ability to multitask, prioritize responsibilities, and manage time effectively in a fast-paced environment.
• Ability to handle confidential information with professionalism and discretion.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively with district leadership, school personnel, vendors, and external agencies.

• Associate's degree or higher in business administration, office management, education, or a related field.
• Successful experience in an administrative or secretarial support role within a school district, public sector organization, or comparable professional setting.
• Demonstrated experience providing administrative support to department-level or executive leadership.
• Experience independently coordinating multiple projects, schedules, events, or departmental initiatives.
• Experience with purchasing procedures, developing and monitoring budgets, financial recordkeeping, or other business office functions.
• Demonstrated ability to exercise independent judgment, anticipate organizational needs, and resolve routine administrative challenges with minimal supervision.
• Experience coordinating professional learning activities, conferences, workshops, or other large-scale organizational events.
• Advanced proficiency with office productivity tools, including Google Workspace, Microsoft Office, spreadsheets, and electronic recordkeeping systems.
• Demonstrated success in improving administrative processes, organizing departmental workflows, or supporting cross-departmental collaboration.

• Work is performed primarily in a standard, in-person office setting.
• Regularly involves sitting, standing, speaking, and interacting with district leadership, employees, and community members.
• Requires frequent use of computers, office equipment, and electronic communication systems.
• May require occasional lifting, moving, or transporting of office supplies, materials, and equipment.
• Requires the ability to manage multiple priorities, meet deadlines, and respond to changing departmental needs.
• May require occasional travel between district facilities or other locations for meetings and events.
• Regular work hours are during normal district business hours, with occasional evening or extended-hour commitments for meetings, professional learning activities, or district events.

The following list outlines the primary duties and responsibilities of the Executive Secretary for Teaching and Learning. This is not an exhaustive list, and additional tasks may be assigned as needed to support the efficient operation of the Teaching and Learning Department and the broader goals of the organization.

• Provide advanced administrative and secretarial support to Teaching and Learning leadership and departmental staff.
• Coordinate departmental calendars, meetings, appointments, and schedules, including district wide events and professional learning…