Benefits Specialist

Mission Statement

Inspired by the Franciscan Values of compassion, dignity and respect, we support persons with developmental and other challenges to achieve their highest quality of life, personal growth and spiritual awareness.

Under general supervisor of the HR Director, the Benefits Specialist handles daily administration, communication, and compliance for all employee benefits. This role serves as the main contact for employees regarding benefit inquiries and issues, aiming to keep our benefits competitive, cost-effective, and aligned with our goal of attracting and retaining skilled staff.

• Demonstrates adherence to St. Coletta’s Code of Conduct, Franciscan and Business Values at all times.
• Understanding and adhering to all St. Coletta of WI policies and procedures.
• Ability to maintain strict confidentiality.
• Capable of working independently with minimal direction.
• Ability to establish and expertly manage professional and interpersonal relationships with all organizational members and external stakeholders.
• Demonstrates professional-level competency with written and verbal communication skills.
• Possesses a positive and solution-oriented attitude.
• Is open and receptive to new ideas and constructive feedback.
• Demonstrates excellent problem-solving and creative-thinking skills.
• Demonstrates excellent organizational skills and ability to manage multiple projects while meeting deadlines.
• Strong attention to detail and accuracy in processing benefit changes and ensuring their communicated timely to benefit vendors.
• Demonstrates flexibility in work assignments and willingness to provide support to staff.
• An in-depth understanding of benefit administration and relevant laws.

• Benefits Administration:
  Manage employee benefits such as health, dental, vision, life insurance, short and long-term disability, 401(k) with match, flexible spending accounts (FSA), tuition reimbursement, and paid time off (PTO).
• Employee Support & Communication:
  Address benefit questions, assist with claims, and inform employees about plan details. Prepare communication materials for open enrollment and new hires.
• Enrollment Management:
  Organize annual open enrollment and new hire benefit orientations. Ensure accurate enrollment data in the HRIS for vendors.
• Compliance & Reporting:
  Ensure plans meet federal and state regulations, including ACA, ERISA, COBRA, HIPAA, FMLA, and Wisconsin laws. Assist with required reporting like Form 5500s.
• Vendor Management:
  Liaise with insurance carriers, brokers, and TPAs on enrollments, billing reconciliation, issue resolution, and service monitoring.
• Data Analysis & Strategy:
  Analyze benefits data, track trends, and help with market analysis to suggest benefit plan improvements or cost savings. Monthly benefit census review, ensuring billing accuracy.
• Leave Administration:
  Manage and process leave requests according to FMLA, parental leave, and other rules.
• HRIS Data Entry:
  Maintain accurate records for staff benefit access in the HRIS system. Process internal status change forms, life event elections, COBRA notifications, and ensure deductions are accurate. Verify accurate reporting of form 1095C.
• Wellness Program Administration:
  Develop and implement wellness initiatives, monitor participation and compliance, and maintain accurate employee records of engagement. Prepare reports on program performance and propose strategies to ensure the program remains relevant and impactful.

This position has no supervisory responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or

Experience:

Bachelor’s degree in HR, Business Administration, or related field is required. Three to Five years in benefits administration as well as certification in CEBS, SHRM-CP, or SHRM SCP are preferred.

Language

Skills:

Excellent oral…