Administrative Assistant

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The Administrative Assistant is responsible for providing high-level administrative support at our Property Management Offices. The Administrative Assistant will be responsible for preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and answering questions as they relate to Galman Properties.

• Coordinate between maintenance, janitorial, and security staff regarding any requests or work orders.
• Assist with all special projects or tasks as needed.
• Draft and edit letters, reports, and other documents.
• Work with maintenance staff and outside vendors to ensure property management concerns are addressed.
• Ensure that deadlines are met and adapt to changing priorities.
• Input and update information in databases and spreadsheets.
• Handle office tasks such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
• Assist Property manager with phones.
• Assist with resident correspondence, needs and requests.
• Provide recommendations according to customer needs or preferences.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Coordinate internal and external resources to expedite workflow.
• Oversee and achieve organizational goals while upholding best practice.
• Assist with billing needs.
• Other duties as required.

• Work in a fast-paced, customer service-oriented environment.
• Perform duties under pressure and meet deadlines in a timely manner.

High School Diploma or Equivalent (College Degree or Coursework Desirable)

• Entry level

• Full-time

• Administrative

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