Accounts Payable Coordinator II

Accounts Payable Coordinator II – ICAT Logistics

Join our Accounts Payable team. This role focuses on accurate and timely data entry of domestic and/or international vendor invoices into our operating platform, ensuring compliance and reporting while driving process improvements.

• Process vendor invoices and ensure accuracy in coding, approvals, and payments.
• Review and respond to vendor statements and payment requests.
• Prepare weekly payment runs including checks, ACH, and wire transfers.
• Process employee expense reimbursements in accordance with company policy.
• Research and resolve problem variances and discrepancies between billed and expensed amounts.
• Collaborate with internal departments to obtain approvals and resolve discrepancies.
• Act as the first point of contact for vendors and internal teams to ensure timely invoice processing.
• Assist with monthly AP close activities, including accruals, reconciliations, and variance analysis.
• Develop, document, and maintain accounts payable data entry best practices through IOPs and IOMs.
• Prepare reports and updates on AP activities for management.
• Provide excellent service to vendors and colleagues with accuracy and professionalism.
• Perform general office duties such as answering phone calls and operating equipment.
• Other duties as assigned.

Pay: $23.00 – $26.92 per hour.

• High school diploma or equivalent (further education or training preferred).
• 4+ years of accounts payable or related office/accounting experience.
• Strong data entry skills with high attention to detail and accuracy.
• Ability to manage high volumes of work while meeting deadlines.
• Proficiency with Microsoft Office (Excel, Word, Outlook); experience with ERP or accounting software a plus.

• Customer service orientation.
• Accuracy and attention to detail.
• Strong organizational and time management skills.
• Analytical thinking and problem‑solving ability.
• Team‑oriented with a positive and professional attitude.
• Desire and drive to learn and grow.
• Understanding and responsiveness to situations requiring urgency.
• Consistent follow‑up and follow‑through.
• High personal integrity.
• Loyal and dedicated to team success.
• Optimistic attitude.
• Adaptive to ICAT’s core values.

We are not accepting inquiries from recruitment agencies or third-party vendors for this position. Unsolicited outreach will not be considered.

Seniority Level: Mid‑Senior level

Employment Type: Full‑time

Job Function: Accounting / Auditing and Finance

Industries: Transportation, Logistics, Supply Chain and Storage

Travel Requirement:
None.

Supervisory Responsibilities:

None.