Centers Administrative Coordinator - Stanford Securities Litigation Analytics Project, Stanford

Centers Administrative Coordinator - Stanford Securities Litigation Analytics Project

One Year Fixed-Term

* NOTE:

This position has been deemed critical/has specific funding, has been approved by the Law School for posting, and is exempt from the hiring freeze.

The Administrative Services Support Team at Stanford Law School, a premier administrative support unit, has an immediate opening for a Center's Administrative Coordinator for the Stanford Securities Litigation Analytics Project. This is a one-year fixed-term role with the possibility of extension based on the needs of the Law School. This is a key position supporting the administrative, operational, and programmatic aspects of the Center's research mission.

The position works closely with and collaborates with administrative support team members as well as various departments within the law school, reporting to the Associate Director of Administrative Support Services with a dotted-line reporting relationship to the Executive Director of the Stanford Securities Litigation Analytics (SSLA) Project.

Stanford Law School, located within one of the world's leading research universities, offers unparalleled professional opportunities. We are recognized for our collegial culture, which is characterized by an intimate and egalitarian atmosphere. In this close-knit community, collaboration and the open exchange of ideas are essential to life and learning. Students, faculty, staff, alumni -- all support and inspire each other to explore, excel, and contribute to the world through law.

This position offers hybrid flexibility after 3 months in the role, with 100% onsite work. Following this period, this position is expected to be on campus a minimum of 3 days/week.

• Act on behalf of the supervisor or department manager in regard to establishing priorities and identifying and resolving administrative problems.

• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.

• Act as liaison between Center staff and the Program Group to coordinate conferences and events and share information. Staff and attend events as necessary. Act as the liaison for high-level speakers to ensure all needs and requests are accommodated.

• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and ensure the accuracy of content in various unit documents, displays, reports, brochures, social media, and websites.

• Prepare presentations for use by the Executive Director in meetings with donors and other stakeholders.

• Plan and schedule calendars (s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

• Manage the Executive Director's schedule and appointments by becoming immersed in the Center's core activities and understanding the many stakeholders and constituents who need to communicate via in-person, telephone, or virtual meetings.

• Communicate with outside organizations and individuals to arrange meetings with the Executive Director and/or obtain the necessary information for the Center.

• Schedule and coordinate regular staff meetings, including creating agendas and distributing notes.

• Create complex reports and spreadsheets that may utilize specialized software, systems, and tools.

• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.

• Assist with the design and maintenance of digital resource collections created by the staff and interns.

• Prepare and manage tracking systems or databases used to manage various processes and store datasets, including speakers, event participants, donor inquiries/opportunities, and key market…