Executive Assistant and Office Manager

What you will do:

Office Operations:

• Ensure the office remains organized, well-stocked, and always welcoming for current and new employees.
• Coordinate with Operations team in Switzerland to support hiring, legal and administrative processes.
• Coordinate with vendors and service providers for supplies, deliveries, and small maintenance needs, and help implement initiatives that improve the workplace experience.

Team & Employee Support:

• Assist with onboarding process by preparing welcome kits and helping new hires settle in. Provide friendly, day-to-day support to employees and address admin and office‑related requests.

Events coordination & Leadership assistance:

• Support the smooth execution of internal meetings, team events and external, customer & partner events (logistics, setup, catering, materials).
• Coordinate online and onsite meetings with US leadership, by managing calendars. Support in meetings and preparation when required.

• Some initial experience in administration, hospitality, or office operations is a plus but not necessary.
• Strong organizational skills, attention to detail, and the ability to multitask effectively.
• At ease with meetings- IT set‑up.
• Flexible, adaptable, and proactive with a hands‑on attitude.
• Reliable, service‑oriented, and a true team player.
• Comfortable in a dynamic and fast‑paced environment.
• Proficient in common office tools (e.g., MS Office Suite, Slack).
• Fluent in English.

• Develop professionally alongside talented colleagues who share knowledge freely and support one another.
• Thrive in a collaborative, multicultural environment where your work is visible and recognized.
• Balance life and work with a hybrid model and flexible hours—we care about results, not rigid schedules.
• Enjoy 25 days of paid vacations per year, healthcare 100% offered by the company (medical/vision/dental), 401K matching.

Please note that this is a full‑time position based in Jersey City, NJ. Only candidates who hold a valid working visa in the US or US citizens will be considered. We do not offer sponsorship. Candidates must be able to be physically present in the office (Jersey City, NJ) at least three days per week.