Executive Assistant; Bilingual Chinese

Executive Assistant to C-Level Executive

Position Overview

This role serves as a key execution function within Bit Mart’s global coordination framework, which is based in New York. It ensures seamless 24‑hour operational continuity for the company’s executive leadership team. You will collaborate closely with teams across time zones—especially with the Asia office—to maintain alignment between strategy, decision‑making, and execution. The ideal candidate demonstrates strong learning agility, communication, and execution skills, and thrives in a fast‑paced, dynamic, and cross‑cultural environment.

Key Responsibilities

Executive Support & Task Execution

• Provide day‑to‑day support to the Chairman Office and executive team, including task tracking, meeting preparation, documentation, and follow‑up.
• Track key projects and priorities to ensure smooth cross‑time‑zone transitions.
• Work closely with the Asia team to provide timely updates and ensure continuity of tasks and information.

Global Coordination

• Facilitate effective communication and information flow globally.
• Manage scheduling, task planning, and coordination to ensure operational continuity for leadership.
• Consolidate updates across departments and prepare daily or weekly executive briefs.

Project & Administrative Support

• Assist with internal reports, meeting minutes, and executive presentations.
• Support company‑level OKR initiatives and cross‑functional projects.
• Provide operational and coordination support for branding, partnerships, and business development.

Process & Efficiency Optimization

• Help design and improve global coordination and handover mechanisms.
• Identify workflow bottlenecks and propose solutions to improve efficiency.
• Contribute to the establishment of standardized operational procedures under team guidance.

Qualifications & Core Competencies

• Master’s degree or above in any field; experience in administrative support, project coordination, or operations is preferred.
• 1–3 years of relevant experience; exceptional recent graduates will also be considered.
• Strong business understanding and learning agility, with the ability to translate goals into actionable plans.
• Excellent verbal and written communication skills in both English and Mandarin.
• Strong sense of ownership and execution capability, with the ability to maintain high performance in dynamic environments.
• Detail‑oriented, organized, and responsible, with solid time management and information‑handling skills.
• Proactive communicator with strong collaboration skills and the ability to bridge teams across time zones.

Nice to Have

• Familiarity with project management or process tracking, with the ability to drive tasks to completion and ensure delivery quality.
• Experience in multinational companies, Web3, or fintech industries is a plus.

• Associate

• Full‑time

• Administrative and Project Management