Executive Assistant

Executive Assistant – RBC

Join to apply for the Executive Assistant role at RBC in Jersey City, NJ.

In this role, you will provide administrative assistance and coordination to the Vice President, supporting the Senior Management Team and ensuring smooth operation of meetings, travel, and daily executive needs.

• Act as the key contact for the executive you support.
• Calendar management including prioritizing, scheduling, and managing conflicts.
• Monitor a dedicated inbox to manage meeting proposals, action items, and inquiries.
• Support organization of meetings, video and in-person sessions, book meeting locations and equipment, coordinate business planning sessions, staff meetings, management meetings, bi‑weekly management team meetings, and one‑on‑ones with direct reports (functional and global).
• Follow up on agenda items or deliverables, coordinating with facilitators and presenters to deliver materials timely.
• Coordinate travel and hotel arrangements for the team, as needed.
• Process monthly expense reports, validate them prior to SVP approval.
• Maintain team vacation schedule and up‑to‑date records for the executives and their direct reports within the Vacation & Absence Management (VAM) system.
• Organize communication sessions, employee recognition celebrations, and other team events.
• Procure office supplies and user tech equipment for the team, as needed.
• Raise awareness among the team, extend invitations to key business partners, and maintain effective knowledge of all relevant resources and services within the organization.
• Proactively seek opportunities to provide additional value and ensure all established deadlines and commitments are met.

• 10+ years of executive administration or coordination experience supporting senior‑level management.
• Strong interpersonal and diplomacy skills, comfortable dealing with individuals across all levels.
• Ability to thrive in a collaborative environment with strong prioritization skills.
• Ability to work in a fast‑paced environment and handle changing requirements continuously.
• Ability to work efficiently and accurately with minimal supervision.
• Highly proficient in Microsoft Word, PowerPoint, Excel, and Outlook.
• Ability to create and edit documents and PowerPoint slide decks per guidance provided.
• Strong organizational skills, including the ability to organize, plan, and schedule activities and strong calendar management/scheduling skills.

• Bachelor’s degree.
• For an internal candidate, solid knowledge of relevant RBC policies and procedures (e.g., vacation and absence management, expense guidelines, travel policy).
• Professionalism, initiative, enthusiasm, energy, and a sense of urgency.

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including competitive compensation and flexible benefits (401(k) program with company‑matching contributions, health, dental, vision, life, disability insurance, and paid‑time off).
• Leaders who support your development through coaching and managing opportunities.
• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high‑performing team.
• Opportunities to do challenging work.
• Opportunities to build close relationships with clients.

The expected salary range for this particular position is $60,000‑$100,000, depending on your experience, skills, and registration status, market conditions and business needs.

You have the potential to earn more through RBC’s discretionary variable compensation program which gives you an opportunity to increase your total compensation, provided the business meets its performance targets and you meet your individual goals.

RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and play a critical role in attracting, engaging and retaining…