Executive Assistant/Administrative Assistant; NJ Drivers
Listed on 2026-10-12
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin
Executive Assistant – Jersey City, NJ – Full Time/Permanent Position Summary
Providing effective business support to the CMO and Medical Leadership Team to achieve goals to meet our organization’s priorities. Optimal candidates should anticipate needs proactively, work efficiently and have strong interpersonal, organizational, & time management skills. The executive assistant must have strong work ethics and maintain
business integrity in all actions
KeyRoles and Responsibilities Calendar Management:
Collaborate with cross functional admins to gain alignment for alliance meetings, external partners (KOLs or HCPs) or Internal cross functional meetings.
Pro-actively Monitoring & Adjusting conflicts as quickly as possible Schedule 1:1 weekly and monthly meetings
Travel Arrangement and Expense ReconciliationCoordinate domestic and international travel for team while observing our travel policy and budget - this will include flights, hotels and car service and registration to conferences
Reconciliation and expense reporting in a timely manner
Ensure availability to handle issues that may occur during executives' travel
Effective CommunicationCommunicate in a timely manner
Manage email communication appropriately and effectively
Liaise with cross functional counterparts and leadership for optimal outcomes
Expanded and Ad Hoc SupportInvestigate system issues On/Off boarding colleagues Maintain Org Charts Maintain Distribution Lists
Learn about different systems
Collaborate with Administrative Support Group (ASG) to help resolve issues and gain feedback from other business support members
Continue to learn the new processes and procedures introduced to be more effective to team
Dedicate
10-15% of time to broadening understanding in science and medical activities as well as learning cross functional priorities and ways of working
Demonstrated excellent interpersonal, written, verbal, and visual communication and presentation skills.
Ability to handle multiple tasks, manage deadlines, and prioritize work in a fast moving environment
Valid drivers license required for driving corporate designated vehicle for CMO Preferably based in NJ
EducationBachelors degree required (Business, Economics, Statistics, Data Science, or related field preferred).
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