Office ManagerProject Administrator

Full-Time | Jersey City, NJ

A high-end construction firm is seeking a detail-oriented Project Administrator/Office Administrator to support billing, document processing, and office operations. The right person takes paperwork and reception duties off the project team so they can stay focused on the field.

• Assemble and process AIA billing, pay applications, requisitions, and supporting documentation.
• Track subcontractor invoices, purchase orders, change orders, COIs, and lien waivers.
• Maintain project files and document control (scanning, filing, record-keeping).
• Enter and organize project data in Excel and Procore.
• Handle light bookkeeping, invoicing, and bank reconciliations in Quick Books.
• Serve as front desk — greet visitors, answer calls, manage mail/deliveries.
• Provide general administrative support to the team.

• Directly transferable construction administrative experience required.
• Proficient in Microsoft Excel and Quick Books; AIA billing experience required.
• Procore experience preferred.
• Strong organizational skills, attention to detail, and professional front-office presence.
• Reliable and able to manage deadline-driven, repetitive workflows accurately.

• Location:
  
  Jersey City, NJ (in-office)
• Type:
  Full-time

$70-85K, depending on experience.

• Health coverage, with GDC contributing a portion of the premium per the employee handbook.
• Paid sick leave after the 90-day probationary period.
• One week of vacation to start, with five paid vacation days after the first full calendar year.
• Payroll runs weekly.

$70,000-$85,000 per year