Project Coordinator; Design Development

Position: Project Coordinator (Design Development)
General Summary

We are seeking a motivated Design & Project Coordinator to join our design and development team. This role is ideal for a recent graduate of an accredited architecture, engineering, or design-related program who is eager to gain hands-on experience across all phases of real estate development and architectural practice.

Working directly under licensed Architects and senior development staff, the coordinator will assist with design development, construction documentation, consultant coordination, permitting, and construction-phase support. The role also serves as a key liaison between ownership, architects, consultants, contractors, and vendors on a diverse portfolio of multi-family residential, commercial, retail, hospitality, and amenity projects.
The ideal candidate is detail-oriented, proactive, highly organized, and interested in gaining practical experience toward architectural licensure or a long-term career in the built environment

Key Responsibilities

Design & Documentation

• Assist design and development teams on projects from conceptual design through construction documents
• Produce and modify test fits, site analysis, sketches, drawings, diagrams, details, and renderings using CAD/BIM and visualization tools
• Review architectural drawings and blueprints; provide comments, basic take-offs, and design feedback
• Organize, maintain, and update drawing sets, digital files, and physical project documentation
• Organize and maintain materials libraries and samples

Project & Development Coordination

• Assist with managing all aspects of development-related projects
• Track project schedules, milestones, and deliverables
• Support design project scheduling, meeting agendas, minutes, and correspondence
• Act as an Owner Liaison to architects, engineers, contractors, consultants, and commercial tenants
• Build and maintain relationships with consultants, vendors, and subcontractors

Bidding, Budgeting & Procurement

• Request estimates and assist with the bid process, including drafting scopes of work and pricing sheets
• Assist with negotiation and pricing of design services
• Help manage subcontractor coordination and FF&E material ordering
• Follow established design guidelines, schedules, and budgets to support efficient project delivery

Permitting, Code & Construction Support

• Assist with zoning, building code, and regulatory research
• Support permit submissions and agency coordination
• Participate in the planning phase of construction projects
• Observe jobsite progress and assist with field sketches under the supervision of a licensed architect
• Review shop drawings, submittals, and RFIs under the supervision of a licensed architect

Administrative & Communication

• Prepare well-written reports, presentations, and business correspondence
• Provide general administrative support including project tracking, team updates, and coordination tasks
• Follow established procedures to improve communication and workflow efficiency
• Perform additional duties as needed

Qualifications

• Bachelor's degree in Architecture, Engineering, Interior Design, or a related design field from an accredited program
• 0-2 years of experience (internship or prior office experience preferred)
• Ability to read and interpret architectural drawings
• Strong understanding of design and construction processes

Skills

• Proficiency in design and drafting software (AutoCAD, Revit, Sketch Up, or similar) and Microsoft Office
• Ability to sketch or render concepts either manually or using digital/AI tools
• Strong organizational, written, and verbal communication skills
• Highly detail-oriented with the ability to manage multiple projects simultaneously
• Collaborative mindset with the ability to work effectively with senior team members

Preferred

• Knowledge of building codes, zoning regulations, and construction methods
• Strong interest in the built environment and real estate development
• Proactive, adaptable, and able to work independently when needed